Policies and Processing Information:

Lists and personal materials received by the deadline are guaranteed to be available on the first day of the semester. Requests submitted after this date will be processed in the order they are received. Instructors will be notified when their reserve lists have been processed and items are available for use.

The University of Georgia Libraries are committed to complying with all applicable intellectual property laws and expects instructors to respect copyright. To place multiple articles from one issue or more than one book chapter on reserve, permission must be obtained from the publisher/copyright holder. It is the responsibility of the instructors to determine if the material placed on eReserves complies with copyright law. The UGA Libraries are not responsible for obtaining copyright clearances or permissions from copyright holders for materials submitted for use as course reserves. The UGA Libraries reserve the right to refuse to place materials on reserve if they deem that those materials exceed fair use and would constitute copyright infringement.

Under fair use guidelines, the following amount of a copyrighted work may be placed on reserve:

  • ONE article from an issue of a journal
  • THREE articles from a bound volume of a journal
  • ONE book chapter, or 10% of the book, whichever is less

Before submitting material to be placed on reserve, instructors should review the Board of Regents Policy on the Use of Copyrighted Works in Education and Research, which also includes a Fair Use Checklist to assist instructors in determining whether their intended educational use of copyrighted material is within fair use. If you have questions about Fair Use or other aspects of copyright, please contact the Libraries' Copyright Librarian, Mariann Burright, at 706-542-6643 or mariann@uga.edu.

  1. Please provide all requested bibliographic information on the Reserve List form. The names of titles listed on the class syllabus should be consistent with the way they are noted on the reserve request. Personal copies of books or photocopied material will have in-house call numbers assigned when they are processed for course reserves.

  2. To retain a reserve list from a previous semester, please complete the Submission Form by the deadline. Current course reserves will be removed at the end of the semester unless a retain list request has been received.

  3. Passwords are required for e-reserves and must change each semester.

  4. Submission Form for submitting reserve materials. Please use this form to submit the initial list, any additions to a list, and to reactivate/retain a list.

  5. eLC: Instructors may choose to have reserves imported into the eLC . Please check the eLC option on the Submission Form or contact the Course Reserves staff at 706-542-2081 for more information.



The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies or other reproductions of the copyright materials. Under certain conditions specified in the law, library and archives are authorized to furnish a photocopy or reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than in private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. The University of Georgia Libraries reserve the right to refuse to accept a copying order, if, in its judgement fulfillment of the order would involve violation of copyright law.

1 37 C.F.R. §201.14