Position type
Faculty Position
Librarian Open Rank
Job Summary

The Human Resources Librarian is responsible to the University Librarian and Associate Provost for administering the Libraries comprehensive personnel program for all levels of faculty, staff, and students in the areas of recruitment, compensation, employee relations, retention, performance review, job analysis, staff development, promotion, and records maintenance; for developing policies and procedures in the above aspects of personnel administration; and for providing information and guidance to the University Librarian, Department Heads, and all levels of supervisors and employees in dealing with human resources and related issues. The Human Resources Librarian supervises at least one paraprofessional support staff. The Libraries is comprised of 240 faculty and staff, and 190 student assistants.

The UGA Libraries is located on the University of Georgia’s main campus in Athens, Georgia. Its facilities include the Main Library, Science Library, Zell B. Miller Learning Center, Map and Government Information Library, Richard B. Russell Special Collections Libraries, Health Science Carnegie Library, and Repository, which receive more than three million visits per year and provide a vast array of electronic and print resources. They offer extensive hours, including 24/7 operation at the Miller Learning Center. The UGA Libraries offer distinctive, nationally significant special collections, including the Hargrett Rare Book and Manuscript Library, Richard B. Russell Library for Political Research and Studies, and Walter J. Brown Media Archive and Peabody Awards Collection. Information about the UGA Libraries: http://www.libs.uga.edu/ Information about Athens: http://www.libs.uga.edu/athens/.

UGA librarians are nontenured faculty members. UGA offers an attractive benefits program including a choice of health and retirement plans, dental plan, vision plan, tuition remission, paid relocation, 21 days annual leave, 12 days sick leave, and 12 paid holidays.

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status

Duties and Responsibilities
Percentage of Time Duties and Responsibilities
        20 Directs the Libraries’ classified staff employment program by maintaining an awareness of the workforce needs of the various Libraries’ departments; performing job analyses; approving all position descriptions, classification and compensation requests; approving hiring proposals, transfer, promotion, and separation transactions; and performing exit interviews.
         20 Plans, organizes and directs librarian faculty searches, which includes serving on all faculty search committees (ex-officio) to provide EEO/Affirmative Action guidance, and to act as liaison with the Human Resources, UGA Equal Opportunity Office, International Education, USG Applicant Clearinghouse Office, and Office of Faculty Affairs. Specific duties include developing position descriptions, forming committees charged by University Librarian and Associate Provost; writing job ads; serving as initiator and approver on FacultyJobs@UGA; recruiting applicants; handling all communications with candidates; participating in candidate interviews; preparing recommendation memo; making offers; and preparing and submitting hiring proposals.
         10 Plans, organizes and directs staff training and development by determining programmatic training needs through consultation with Department Heads and senior administrators, observation, surveys, or needs assessments; providing effective trainers by presenting programs or by identifying other qualified instructors; overseeing the Libraries’ new employee orientation program for faculty and staff.
          10 Administers the employee relations program by counseling and advising all levels of employees and supervisors through employee relations problem resolution steps, including disciplinary actions; serving, if needed, as mediator in performance improvement discussions; collaborating closely with the UGA Faculty and Staff Relations Department; participating in staff awards and recognition; and promoting, encouraging and actively engaging in the exchange of needed information.
          10 Supervises, trains, and evaluates at least one full-time classified staff member who is responsible for processing employment processes in UGA’s online employment system for faculty, staff, and student positions and is involved in the daily operation of the Libraries Human Resources.
           5 Coordinates internal communications program, including University Librarian and Deputy University Librarian monthly open meetings, semi-annual all-staff forums, and staff appreciation program.
           5 Oversees all Family and Medical Leave Act, UGA’s Shared Leave program, ADA, workers’ compensation, Ethics Policy, Non-Discrimination and Anti-Harassment Policy activities and requirements. Serves as liaison for all Libraries’ staff members with the University’s Human Resources, Payroll and Faculty Affairs departments, as well as the Return-to-Work Coordinator.
           5 Serves as a standing member of the Libraries’ Diversity and Inclusion Committee, ensuring that Diversity Plan initiatives are developed, assessed and reported to the University Librarian.
           5 Supervises the preparation of the Libraries’ payrolls, the posting of annual and sick leave hours, and the maintenance of related records for temporary staff, classified staff and faculty. Serve as approver for payroll.

Maintains a leadership role in liaison and cooperation with appropriate campus personnel, including UGA Human Resources, Office of Faculty Affairs, Office of Legal Affairs, UGA Equal Opportunity Office (Serves as the Equal Opportunity Officer for the Libraries), USGA Applicant Clearinghouse Office, Office of Institutional Diversity, and Student Financial Aid Office.

Participates in general library administration by attending Department Heads Group meetings and other appropriate committees as assigned or elected and by planning and developing policy on a library-wide basis.

Oversees human resources records maintenance to ensure all records are kept according to the legal and procedural standards found in the Georgia Board of Regents Records Retention Guidelines.

Keeps the University Librarian and Associate Provost, the Deputy University Librarian, the Director of Administrative Services and other appropriate personnel informed by interpreting and communicating University, state, and federal regulations, policies and procedures affecting human resource programs. Develops Libraries’ human resources policies and maintains a comprehensive manual of human resources policies and procedures on the Libraries’ Intranet.

            5 Manages the Libraries’ performance assessment process for faculty and staff.



Master’s degree from ALA-accredited library school and completion of formal human resources training.

Additional Requirements:

• To be considered at the level of Librarian I, candidates must show evidence of the potential for successful overall performance as a librarian as well as demonstrate the ability to meet the eligibility for ACA certification within 2 years of employment.

• To be considered at the level of Librarian II, candidates must show evidence of initial professional growth as evidenced by involvement in service appropriate for the position, professional activities, and/or research or other creative activities.

• To be considered at the level of Librarian III, candidates must show evidence continued professional growth as evidenced by significant contributions to service appropriate for the position, professional activities, and/or research or other creative activities. Candidates must also demonstrate the potential for performing or administering complex or highly specialized duties or the potential for developing a high level of expertise in his/her specific area of librarianship.

• To be considered at the level of Librarian IV, candidates must show evidence of sustained professional growth as evidenced by extensive contributions to service appropriate for the position, professional activities, and/or research or other creative activities. Candidates are also expected to demonstrate the ability to perform or administer complex or highly specialized duties or have developed and maintained a high level of expertise in his/her specific area of librarianship.

Knowledge, Skills, Abilities, and/or Competencies

• Knowledge of and demonstrated interest in academic or research librarianship;
• Knowledge of human resources concepts, practices, regulations, and procedures;
• Knowledge of faculty search processes
• Knowledge of principles of human resources management;
• Ability to analyze complex information, and to define and solve problems;
• Ability to work effectively with all levels of library staff and with other University personnel;
• Ability to present effective orientation and staff training and development programs;
• Ability to handle personnel matters with sensitivity and confidentiality;
• Demonstrated sound judgment and problem-solving abilities;
• Commitment to affirmative action guidelines;
• Commitment to diversity and inclusion in the academic library context;
• Excellent oral and written communication skills;
• Effective organizational skills.

Preferred Qualifications

• Two years of experience in a large academic library preferred
• Formal diversity and inclusion training preferred
PHR certification through HRCI or SHRM preferred

Other information

APPLICATION PROCEDURE : Qualified applicants who wish to be considered for this position must apply at: http://www.ugajobsearch.com/postings/68285 by March 15, 2019. Attached to their online application form should be a 1-2 page letter of application (cover letter), complete CV, and the names, titles, e-mail addresses, and phone numbers of three professional references

Job Posted Date
Salary and Benefits