Position type
Staff Position
Library Associate I
Job Summary

The Music Cataloging and Database Maintenance Associate reports to the Head, Music Cataloging and the Head, Database Maintenance Section and is responsible for producing Library of Congress and other available member copy (non-LC) cataloging records for music materials and assisting in the maintenance of the UGA Libraries catalog. Music cataloging duties include searching the OCLC WorldCat database for cataloging copy for music scores, music sound recordings, and music moving-image materials; editing and updating WorldCat cataloging copy for music scores, music sound recordings, and music moving-image materials. Additionally, the Music Cataloging and Maintenance Associate performs tasks and participates in projects as assigned to ensure the integrity of bibliographic, holdings, and item records for both music and non-music materials in the UGA Libraries database. A substantial amount of work is performed on a computer. Work is performed independently, subject to periodic review, and requires the use of discretionary judgment and the acceptance of considerable responsibility.

Duties and Responsibilities
Percentage of Time Duties and Responsibilities
        50 Produces records for music scores, music recordings, and music moving-image materials by editing copy from approved institutions or the Library of Congress (LC) in WorldCat, and exporting records to GIL, the University System of Georgia’s Alma-based shared cataloging environment.
        20 Works with the Database Maintenance section to perform tasks related to catalog maintenance as assigned by the section head. Duties include resolving duplicate bibliographic records, assisting with the department’s materials workflow procedures, and ensuring holdings and item records conform to established policies.
        10 Verifies and/or assigns subject and genre headings, name entries, series entries, uniform/preferred titles, and call numbers for each record as needed by checking prescribed sources and adjusting cataloging records.
        10 Processes materials handled within the Music Section by inputting UGA item and holdings record information in GIL, and by physically processing materials.

Maintains awareness of current cataloging rules, OCLC procedures, GILprocedures, and Libraries policies and procedures by reading appropriate documentation and meeting with section colleagues on a regular basis.

Participates in library-wide communication by reading, responding to, and initiating information transmitted via GRAPEVINE and other communication tools; and by attending appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues.

Maintains flexibility and awareness of changes in the department and Libraries and contributes to the team effort by assuming other similar duties and responsibilities as assigned.



Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Knowledge, Skills, Abilities, and/or Competencies

• Understanding of basic bibliographic concepts.
• Ability to perform routine tasks accurately with close attention to detail.
• Ability to establish and maintain effective working relationships.
• Effective oral and written communication skills.
• Some formal training in music, including the ability to read standard Western staff notation in both treble and bass clefs.

Preferred Qualifications

• Working knowledge of one or more foreign languages preferred;
• Experience in working with bibliographical data for cataloging purposes preferred; 
• Familiarity with the OCLC Connexion cataloging system preferred;
• Ability to read full score, including C clefs and transposing instruments preferred.

Job Posted Date
Salary and Benefits

$26,669 - $28,175