University of Georgia Special Collections Libraries
hargrett library :: permission to publish

Permission to Publish Hargrett Library Materials

Before material from the collections of the Hargrett Rare Book and Manuscript Library may be quoted in print, or otherwise reproduced, in whole or in part, in any publication, permission must be obtained from both the Hargrett Library and (if applicable) the holder of the copyright.

Materials for Personal Use: (no permission needed)

You will not have to seek permission to publish if the purpose of your work falls under one of the following:

  • Non-profit educational purposes (such as a class paper, research, multiple copies for classroom use by a teacher).
  • For purposes such as criticism, comment, and news reporting.

Other Uses of Hargrett Library Materials (permission necessary)

If you wish to use any Hargrett Library Materials (whole or in part) for publication in electronic or any other form, including all of the uses below, you must obtain the specific written permission of both the owner of the physical property (Hargrett Library) and the holder of the copyright. Following is a list of uses for which you will need to seek permssion to publish:

  • Public display in any form of electronic or hard copy (excluding teachers wishing to use material inside their classroom).
  • Publication in any form of hard copy (book, periodical, partwork). This includes dissertations to be microfilmed and distributed by University Microfilms.
  • Publication in any electronic form, whether modified or not.
  • Use in television, video or film.
  • Duplication of an image in any networked or public site, or in a virtual library. (You may incorporate the URL for an image, not the image itself, without seeking permission to publish).

Permission Forms

Permission to quote from manuscripts and records owned by the University of Georgia is granted freely and non-exclusively. For materials on loan to Hargrett, the Department will supply the name and address of the owners who must be contacted for permission to quote. Should the address of an owner prove not to be current, the department will require a written statement signed by the researcher assuming responsibility for publication without the owner's permission.

Please open the appropriate form and complete it, being sure to sign and date the form. Mail the completed form to: Head, Hargrett Rare Book and Manuscript Library, University of Georgia Libraries, Athens, GA 30602. Forms must be filled out entirely in order to be granted permission.

Note: Please type - Illegible/handwritten requests may be delayed.

Application to Reproduce or Publish Text *
Application to Reproduce or Publish Images *
* All forms require Adobe Acrobat Reader.

Copyright Law - How long is something in copyright?

See "Copyright Term and the Public Domain in the United States" at: