1	Travel Guidelines Margaret Hale 542-0621 Connie Fuchs 542-0622
2	Before you travel Check the GSA Per Diem Rates Complete your UGA Library Travel & Funding Request (for ALL travel) Complete the Travel Authority (traveling out of state) Sign and get your supervisors signature Deliver your paperwork to Margaret Hale
3	Your yearly budget DHG will determine your individual spending limit for the next FY year. Last FY year the funds amounted to $300.00 and an extra $300.00 if you were a presenter or committee member. If other funds are necessary you should check with your supervisor for funding options.
4	So you are ready to start GSA Per Diem Website http://www.gsa.gov/Portal/gsa/ep/contentView.do?programId=9704&channelId=-15943&ooid=16365&contentId=17943&pageTypeId=8203&contentType=GSA_BASIC&programPage=%252Fep%252Fprogram%252FgsaBasic.jsp&P=MTT If you exceed your per diem you must provide me with a explanation for the overage
5	Traveling in the State UGA Library travel forms http://www.libs.uga.edu/ Forms should be turned in a minimum of two weeks prior to travel!
6	Traveling out of state UGA Library travel forms http://www.libs.uga.edu/ You will turn in TWO forms Forms should be turned in a minimum of two weeks prior to travel!
7	Need a UGA Vehicle Please complete the form as early as possible and email to Connie Fuchs at cfuchs@uga.edu http://www.libs.uga.edu/ To be reimbursed for the full mileage rate Connie must confirm there is not a UGA vehicle available. If there is one available you must take the lower rate.
8	You are back You will need to complete a travel expense form to receive your funds http://www.libs.uga.edu/ Don’t forget to sign your expense form then turn it in (with all your original receipts required) to Margaret Hale for reimbursement
9	Other things to consider… Want to charge your airfare directly to UGA? See the listed travel agencies here to charge airfare against your TA http://www.campustravel.com/university/georgia/ Paid your airfare directly and paid your registration…You can get your re-imbursement early – Just complete the expense reimbursement form, receipts showing expenses have been paid and submit to Margaret Hale
10	Taking a candidate to lunch? How do I get reimbursed? http://www.libs.uga.edu/
11	FAQ’s The hotel is over the per diem? What receipts do you need? I am not getting any money…why do you want a travel form? I went over my amount…what do I do?
12	FAQ’s If registration is prepaid by UGA – do not include on your travel authority form. Make sure your forms are completely filled out and signed before turning them in to me. IF you don’t know - ASK
13	What you will do with your forms Sign your request form(s) to travel Get your supervisors signature If over the budgeted amount Ask your supervisor where additional funding will come from Send your completed forms to Margaret Hale