Subject Guide Input Form -- General Instructions
The Subject Guide results are generated dynamically from a database. When a patron checks boxes for a specific category (e.g. dictionaries/encyclopedias) within a subject (e.g. literature), the database produces a list of all items that are tagged for that subject and that category.
As each resource in the Subject Guides has a separate entry in the database, we ask that you fill out a separate form for each item you wish to add to a Subject Guide. This input form mirrors the structure of the database. This means the information will be sent to us in a format that is easy to transfer to the database. It also means that you can use the same form whether you want to add just one item to a guide or to create a whole new guide.
If you know that an item is already in the database (e.g. all GALILEO databases should already be in there), all you need to do is give the domain, subject and the title of the resource. The rest of the information will already be in the database.
Each resource has an entry in the database, but some (primarily GALILEO databases) may be tagged to show up in multiple Subject Guides. For this reason, each of the GALILEO databases has been given a generic annotation within the Subject Guide database. This means you do not need to provide an annotation for any GALILEO database you choose to select for your particular subject. However, if you want a different annotation specific to your subject, you may provide this. We ask that you only do this where really necessary, since it means creating a duplicate record for that resource in order to provide a different annotation for your subject than for other subjects that also list that resource.
It is up to your discretion whether you think a resource needs an annotation. If you choose to provide one, please keep it to no more than 250 characters. Where possible and appropriate, please include dates of coverage. (See sample annotations.)
Where possible, please avoid listing the same resource in multiple categories. If you do need to check more than one category, the form will allow you to do this.
The categories listed are the standard categories, to be used wherever possible. However, if you need a different category, we can create it for you. Please only do this where really necessary, since it involves programming on the part of the Systems department.