Exhibition Coordinator

Position type
Faculty Position
Librarian Open Rank
Job Summary

The University of Georgia Libraries is seeking a creative and innovative individual for the position of Exhibition Coordinator with the Hargrett Rare Book and Manuscript Library. This position is responsible to the Director of the Hargrett Library for coordinating all aspects of exhibit research, development, production, and promotion for the Hargrett and Brown Media Archives and Peabody Awards Collection. This position hires and trains student scholars; finalizes exhibition content and text; participates in exhibition design and production; handles all incoming and outgoing loans of material for exhibit purposes; installs and de-installs exhibitions; and provides reference services. This position works closely with staff from numerous departments and frequently operates under a deadline.

The Hargrett Library consists of three units of operations: Public Services and Outreach, Technical Services and University Archives/Records Management, and Special Collections Vault. The Hargrett collections include approximately 45,000 cubic feet of archival material and 200,000 print volumes, maps, and other published material. Notable areas of strength include Georgiana; Southern history and literature; Civil War-era documents and imprints; UGA history; papers of Georgia writers; Georgia music; Native American history; early photography; performing arts; natural history; English history, literature, and topography; and the history of the book. The Hargrett Library administers the Georgia Writers Hall of Fame and (with the Southern Regional Council) the Lillian Smith Book Awards. The Hargrett Library includes 6 FTE faculty, 1 PTE faculty, and 15 FTE staff.

The Russell Special Collections Building is a 115,000 square foot facility opened in 2012 that provides collections storage, exhibition and event space, research and instruction rooms, staff work space, and digitization facilities for UGA’s three special collections libraries: The Hargrett Rare Book and Manuscript Library, the Richard B. Russell Library for Political Research and Studies, and the Walter J. Brown Media Archive and Peabody Awards Collection. Information about the Special Collections Libraries: http://www.libs.uga.edu/locations/special_collections

The UGA Libraries is located on the university’s main campus in Athens, Georgia, and its facilities include the Main Library, Science Library, Zell B. Miller Learning Center, Map and Government Information Library, Repository, and Special Collections Libraries. Perennially rated as one of the nation’s top college towns, Athens offers a vibrant place to work and live. With Atlanta 70 miles to the west, Athens offers good proximity to the city while maintaining a small-town culture and feel. The favorable climate supports an eco-friendly campus, and UGA is currently undergoing a major multi-step plan to convert much of the campus into pedestrian friendly green space. Information about Athens: http://www.libs.uga.edu/athens/.

Duties and Responsibilities

*Collaborates heavily with the Hargrett and Media Libraries Directors, Peabody Awards Archivist, Digital Imaging Coordinator, and Public Outreach and UGA Athletics History Specialist to develop exhibit procedures, maintain the gallery schedule, and ensure deadlines are met.

*Coordinates all aspects of the Hargrett and Media Libraries exhibit program, both physical and digital, including hiring and supervising students and interns in conducting original research and scriptwriting for exhibits, managing all incoming and outgoing loans, participating in fabrication and mounting of exhibits including working with outside vendors or contractors, ensures rotation schedule is maintained for all gallery spaces, and coordinating publicity for exhibits.

*Collaborates with the Libraries’ Communication Officer and Public Outreach and UGA Athletics History Specialist to create a rubric for exhibition communication on the Libraries’ website, social media outlets, print media, etc.

*Hires, trains, and supervises student assistants and graduate student interns. In collaboration with the Directors, manages student scholar and intern budgets from numerous funding sources.

Assists in the development of public programming, instruction, outreach, and donor events to complement exhibits.

Serves as an information resource for the Libraries on museum related issues and trends through review of professional literature and participation at professional conferences.

Participates in library-wide communication by reading, responding to, and initiating information transmitted via GRAPEVINE (the Libraries’ listserv), and other communication tools and attending appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues.

Contributes to the mission of the Libraries by participating in meetings, planning, program review, the development and evaluation of policies and procedures, strategic planning, the development of special projects and functions, and grants writing for the department as assigned. Increases the quality of individual contributions to the Department and enhances the regional and national status of the Libraries by participating in continuing education and professional development activities.

Maintains flexibility and awareness of changes in department by assuming other duties and responsibilities as assigned.


• Demonstrated commitment to public service and outreach;
• Excellent oral and written communication skills;
• Ability to manage time-sensitive projects in a team environment;
• Knowledge of social media Web tools;
• Working knowledge of current archival descriptive standards and intellectual property rights;
• Excellent interpersonal skills and the ability to collaborate with multiple departments;
• Working knowledge of historical research methodology, curatorial standards and practices; and
• Ability to stoop and bend, lift and carry up to 40 lbs, push book trucks, perform repetitive movement, stand for extended periods, and sit at computer for long periods of time.



ALA-accredited MLIS, or master’s degree with concentration in museums studies or public history (ACA certification expected in 5 years for continued employment); Two years of curatorial and outreach-related experience in a museum or archives, or an equivalent combination of education and experience.

Preferred Qualifications

Background in southern history and/or southern culture and strong grounding in social sciences or humanities preferred; significant coursework in exhibit development and design, museum administration, and collections management preferred; and fluency in Adobe Creative Suite. Proficiency in writing for promotional and popular audiences; and editing and proofreading preferred; Familiarity with Omeka preferred

Job Posted Date
Salary and Benefits

Minimum Salary: $47,476. UGA librarians are non-tenured faculty members. UGA offers an attractive benefits program including a choice of health and retirement plans, dental plan, tuition remission and a relocation allowance; 21 days annual leave, 12 paid holidays. Rank on hire will be determined according to these guidelines: http://www.libs.uga.edu/employee-resources/committees/promotion/ranks