GALILEO/GIL Systems Librarian

Position type
Faculty Position
Librarian I
Job Summary

The GALILEO/GIL Systems Librarian reports to the Head of GALILEO/GIL Technical Support Services in the University of Georgia Libraries and is located in the Main Library.  This position will act as the library subject matter and Alma workflow expert for the GIL team, and as liaison between GIL staff and GIL member libraries, working with all levels of library staff across the state in the identification and investigation of system issues and enhancements.  This position participates in various state-wide groups engaged in specific development tasks related to Alma.  In the absence of the Head of GALILEO/GIL Technical Support Services, this position coordinates with appropriate administrators (the UGA Libraries’ Deputy University Librarian and Director of Library Technology and/or the University System of Georgia’s Assistant Vice Chancellor for Academic Library Services and Executive Director of GALILEO) to address any immediate issues.


GALILEO stands for GeorgiA LIbrary LEarning Online, an initiative of the Board of Regents of the University System of Georgia. GALILEO is an online library portal to authoritative, subscription-only information.  GALILEO serves more than 2000 institutions, including the universities and colleges of the University System of Georgia and Technical College System of Georgia along with Georgia K-12 schools and public libraries.


GIL stands for GALILEO Interconnected Libraries, the integrated library management system for acquiring, cataloging, accessing, and circulating the collections of the USG institutions.  GIL uses Ex Libris’ Alma, which is hosted in the cloud. Alma supports library catalogs and services; in addition, each institution has access to a “union” view, with the holdings of all GIL participants. Through this view, GIL Express requesting (borrowing books from another USG library) is initiated. GIL applications support staff are located at UGA (supporting 27 USG institutions).


The UGA Libraries is located on the university's main campus in Athens, Georgia, and its facilities include the Main Library, Science Library, Zell B. Miller Learning Center, Map and Government Information Library, Repository, and Special Collections Libraries.  Perennially rated as one of the nation's top college towns, Athens offers a vibrant place to work and live.  With Atlanta 70 miles to the west, Athens offers good proximity to the city while maintaining a small-town culture and feel.  Information about Athens: 

Duties and Responsibilities

Provides support for the library management system (Ex Libris Alma), which includes analyzing, troubleshooting, and solving problems reported by library staff within the GIL helpdesk system.  Maintains a deep understanding of complex Alma workflows, configuration, and Alma Analytics functionality.  Works with vendors when necessary to escalate specific issues.

*Works with various state-wide committees and GALILEO/GIL leadership via in-person and virtual meetings, listserv communications, and phone and email communications, to evaluate, document, and suggest improvements for shared library workflows and procedures.  Helps to guide committees in their charge, and works with them to determine support needs.

*Serves as resident advisor, mentor, and subject matter expert in the area of library and information science for the GALILEO/GIL team.

*Develops and maintains import profiles for centrally loaded library collections.  Assists member libraries in loading, cleaning up, and maintaining records.

Maintains Alma online training for GIL member library staff by developing GIL training & tutorials, maintaining awareness of useful training information from vendors, and disseminating information to appropriate staff.  Maintains documentation of library contacts and stays on top of staff turnover.  Initiates and coordinates GIL training activities as needed.

Assists in coordinating and running the annual GUGM conference (GIL User Group Meeting).

Maintains flexibility and awareness of changes and needs in the department and organization by assuming similar duties and responsibilities as assigned.

Participates in GALILEO/GIL listservs and applicable communications and works with the GALILEO & GIL Support groups as appropriate.

Participates in library-wide communication by reading, responding to, and initiating information transmitted via GRAPEVINE (the Libraries’ listserv) and other communication tools, and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues.

*Essential functions of the position


 ALA-accredited MLIS and four years of professional experience, preferably in a large research library.


Knowledge, Skills, Abilities, and/or Competencies

Successful candidates must have:
Advanced knowledge of MARC and MARC manipulation tools
Knowledge of Ex Libris Alma or other modern library management system software.
Advanced aptitude with common software applications, such as spreadsheet, word processing, presentation applications, etc.
Demonstrated presentation skills.
Ability to work independently to apply knowledge to solutions for new and varied problems.
Ability to establish and maintain effective working relationships.
Excellent verbal and written communication skills.
Demonstrated commitment to professional engagement and continued development.
Knowledge of electronic resource management and discovery systems.

Preferred Qualifications

Working Knowledge of XML and XSL.
Basic knowledge of at least one programing or scripting language (Perl, Ruby, Python).
Basic knowledge of web development (HTML, CSS, JavaScript) and/or systems integration (API, JSON, Web services).
Basic knowledge of the Linux command line.
Ex Libris Alma Certification.
Understanding of authentication and authorization technologies common to libraries.




Job Posted Date
Salary and Benefits

Minimum Salary: $50,000 (commensurate with experience). UGA librarians are non-tenured faculty members. UGA offers an attractive benefits program including a choice of health and retirement plans, dental plan, tuition remission and a relocation allowance; 21 days annual leave, 12 paid holidays. Rank on hire will be determined according to these guidelines: