Mail and Delivery Services Assistant

Position type
Staff Position
Library Associate I
Job Summary

The Mail and Delivery Support Services Assistant is responsible to the Coordinator of the Libraries Mail and Delivery Support Services for sorting all materials received in the Libraries’ mailroom and delivering the Libraries’ mail, as well as delivering books and other materials to branch libraries and other locations on campus, as requested by faculty.  This position supervises student positions involved in mail delivery services and maintains consistency in all aspects of mail delivery services and associated record keeping.

Duties and Responsibilities



* Ensures incoming Libraries mail and parcels are distributed to the addressees by sorting and delivering. Receive and distribute shipments of library material, supplies, and equipment.Transports Libraries' mail and equipment to and from the U.S. Postal and campus mail facilities. Coordinate supply deliveries with the Accounting and Purchasing Department by signing for deliveries and assisting in unloading and set up. Maintains fleet of Libraries’ vehicles by checking all fluids, scheduling appropriate servicing as needed, and maintaining all appropriate records. Maintains security of loading dock area by following the Libraries’ policies of restricted access.



* Prepares out-going U.S. mail and on-campus mail (including faculty books) by following departmental processing procedures, as well as specialized mail including Federal Express, UPS, and bulk mailings. Enters mail room data both manually and by computer for record keeping purposes. Interprets various mail policies and procedures for the Libraries by maintaining awareness of changes in the U.S. and International Postal Service, Campus Mail , and various commercial shipping companies’ policies to ensure the most efficient and cost-effective methods for mailing materials.




*Participates in the supervision and evaluation of the student workers interviewing, hiring, scheduling, training, instructing, monitoring, and evaluating their daily activities. In the absence of the Coordinator of Mail and Delivery Services, manages the operation of the department by planning, coordinating, and supervising.



In the absence of the Coordinator of Mail and Delivery Services, manages the operation of the department by planning, coordinating, and supervising.
5% Maintains flexibility and awareness of changes in the department and organization by assuming other similar duties and responsibilities as assigned. Participates in library-wide communication by reading, responding to, and initiating information transmitted via Grapevine, Library Update, and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues.

Two years of college education AND one year related library experience; OR three years library, archives, information center or related work experience; OR any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities have been achieved; Valid Georgia driver's license with good driving record.

Knowledge, Skills, Abilities, and/or Competencies

Ability to exercise independent judgment; Strong organizational ability including working under pressure and meeting deadlines; Ability to pay close attention to detail; Ability to establish and maintain effective working relationships; Effective verbal and written communication skills

Preferred Qualifications

Knowledge of postal laws, rules, and regulations preferred; Previous postal work experience (e.g. - United States Postal Service, FedEx, or UPS) preferred; Supervisory experience preferred; Knowledge of modern office practices, office software packages (i.e., Microsoft Office), office procedures and equipment preferred

Other information

Physical Demands: Ability to lift and handle heavy loads (minimum of 70 pounds)

Work Schedule: M-F; 8 hrs/day; some evening and weekend work may be required.

Job Posted Date
Salary and Benefits

Salary: $24,300. UGA offers an attractive benefits program including a choice of health and retirement plans, dental plan, vision plan, tuition remission, and 12 paid holidays. 

Closing Date