POSITION: Senior Serials Cataloging Associate (Library Associate III)
ANNUAL SALARY: $27,000
The Senior Serials Cataloging Associate is responsible to the Head of the Serials Cataloging Section for complex bibliographic and holdings work. This position is also responsible for assisting the Section Head, as needed with documenting workflow and procedures, and routing materials for special projects. Also responsible for providing and maintaining access to holdings information for periodicals at the Main and Science Libraries, and serials in all formats at the Libraries and Reading Rooms on the Athens campus and at the off-campus Research Facilities. Edits serial/periodical records in GIL to correctly reflect volumes housed at the Librariesí Repository. In addition, the Associate serves as a resource for holdings information, both within the Serials Cataloging Section, and for the entire library, answering questions and providing input on policy and workflow issues. Performs basic original and complex copy cataloging on OCLC for serials in all formats. Work is performed independently on the basis of general assignment of responsibility and requires exercising considerable judgment and initiative in following through the full continuity of the job. The ability to lift heavy material is required; evening and/or weekend work may be required.
DUTIES AND RESPONSIBILITIES:
10% * Provides accurate periodical and serial holdings information by creating and updating MARC holdings records in GIL and by maintaining accurate information as to periodical volumes held at the Librariesí off-site storage facility.
20% * Produces records by editing OCLC records for serials in all subjects and languages. Maintains an up-to-date knowledge of current cataloging rules, OCLC procedures, and cataloging policies and procedures as well as having an overall understanding of the GIL processing system.
10% * Verifies subject headings, name entries, and series entries for each record as needed by consulting bibliographic sources such as the Library of Congress Authority File on OCLC and Library of Congress Subject Headings.
15% * Contributes to the national CONSER database of serials by correcting, updating, adding, and authenticating (under review), OCLC master bibliographic records for serials.
10% *Assists Section Head in planning project workflow by establishing priorities and coordinating assignments; maintaining standards for both quality and quantity of work; resolving complex problems encountered by Serials Cataloging Staff.
10% * Updates the Librariesí collections by processing/overseeing serial title withdrawals and transfers into and out of special locations by adjusting all affected records.
10% Trains serials cataloging staff in holdings rules and practices by clearly communicating procedures and giving guidance and support in the learning process.
3% Assists Section Head with creating new documentation of procedures for special projects as well as helping to train staff in new or complex holdings procedures as needed.
2% Maintains an up-to-date knowledge of the MARC bibliographic holdings formats and their use in the UGA Libraries; communicates new developments/decisions to Serials Cataloging Staff; assists and advises appropriate librariesí staff in matters relating to holdings.
5% Corrects information in GIL related to temporary records created by Access Services staff (commonly called on the fly, or OTF records) by relinking item record to appropriate holdings record and deleting temporary bibliographic and holdings records.
2% Participates in library-wide communication by reading, responding to, and initiating information transmitted via GRAPEVINE (the Librariesí listserv) and other communication tools, and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues.
3% Maintains flexibility and awareness of changes in the Department and Libraries by assuming other similar duties and responsibilities as assigned.
* = essential function of the position
Education, Experience, Licensure, Certification required:
- Bachelorís degree AND three years related progressively responsible library experience OR seven years progressively responsible library, archives, information center or related work experience OR any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities have been achieved;
- Knowledge of local practice and experience with serials bibliographic principles and the MARC holdings format, or an equivalent combination of training and experience.
Knowledge, Skills, Abilities and/or Competencies required to successfully perform work:
- Demonstrated management ability, including supervisory experience;
- Ability to exercise independent judgment;
- Ability to perform high-volume responsibilities with accuracy and attention to detail;
- Ability to establish and maintain effective working relationships;
- Effective oral and written communication skills;
- Knowledge of basic computer technology and its application to library operations;
- Flexibility in adapting to changing departmental and organizational goals.
- Experience in working with bibliographic data for cataloging purposes and familiarity with the OCLC cataloging system preferred;
- Working knowledge of one or more foreign languages preferred.
- Sitting for long periods of time at a computer terminal is required.
- Position also entails lifting boxes weighing approximately 20 pounds each.
- M Ė F; 8 hrs/day; some evening and weekend work may be required.
Only applications submitted through the University of Georgia's Human Resources Employment website will be considered. Please visit the University of Georgia's Human Resources Employment website at https://www.ugajobsearch.com/applicants/jsp/shared/Welcome_css.jsp and follow the instructions to submit an online application. Position posting number = 20121624.