University of Georgia Libraries

POSITION: Library Associate I (Maintenance Associate I)

DEPARTMENT: Cataloging (Database Maintenance)



The Maintenance Associate I position reports to the Head of the Database Maintenance Unit of the Libraries’ Cataloging Department. This position is responsible for general maintenance duties, such as transfers to the stacks or Repository, withdrawns, inventory, or special projects work, as directed. This position serves as the liaison to the Special Collections Copy Cataloger, resolving bibliographic, holding, and item related problems for the Main Library for those titles that are held in Special Collections and the Main Library. Additionally, this position is the liaison to the Repository.

Additional work includes processing added copies and added volumes for microprints (fiche, film, etc.), resolving issues identified through regular maintenance reports, correcting and maintaining bibliographic and holdings data in OCLC, GIL, and the Libraries’ shelflist catalogs, creating macros for bibliographic, holdings, or item record maintenance.

This work is performed independently, subject to periodic review, and requires the use of some discretion and judgment in performing routine tasks.


37% *Serves as the Special Collections Liaison through investigating and resolving cataloging and database problems as reported by the Special Collections staff, identified via Access reports or special projects. Additionally this position may assist the Special Collections Copy Cataloger with processing of Special Collections work, as needed. Also serves as the Repository liaison.

30% *Aids in the completion of special projects assigned to the Unit by participating in projects and completing work as assigned.

20% * Maintains bibliographic, holdings, and call number/location data in OCLC, GIL, and the Main Library’s shelflist catalogs by verifying, creating, and correcting data.

2% *Resolves cataloging and database problems by investigating and correcting errors reported to the Unit or identified via Access Reports.

2% Makes library material available to users by directing and resolving problems associated with the processing of added copies, added locations, possible duplicates, transfers, and withdrawals.

2% Cross trains in Marking to facilitate a smoother workflow for projects and to serve as a backup if needed.

2% Assists with the training of personnel in Unit by instructing staff in routine database maintenance procedures.

1% Processes added volumes microfilm and microfilm guides through updating and holdings and item information and physical processing.

1% Assists in the development, testing and utilization of bibliographic, holding, and item record maintenance tools such as analyzing Access reports and creating Macros.

1% Assists the Unit Head in the hiring and evaluation of full-time staff.

1% Participates in library-wide communication by reading, responding to, and initiating information transmitted via GRAPEVINE (the Libraries’ listserv) and other communication tools, and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues.

1% Maintains awareness and acts upon changes and needs in the organization by assuming other similar duties and responsibilities.

* = essential function of the position


Education, Experience, Licensure, Certification required:

  • Two years of college education AND one year related library experience; OR three years library, archives, information center or related work experience; OR any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities have been achieved

Knowledge, Skills, Abilities and/or Competencies required to successfully perform work:

  • Ability to perform diverse and complex tasks with accuracy and attention to detail;
  • Ability to exercise independent judgment;
  • Ability to establish and maintain effective working relationships;
  • Previous and accurate work experience using a computer

Preferred Qualifications:

  • Skill in language use and knowledge of one or more foreign languages preferred;
  • Experience in working with bibliographic data for cataloging purposes and familiarity with OCLC system preferred.

Physical Demands:

  • Sitting for long periods of time at a computer terminal is required. Position also entails lifting boxes weighing approximately 20 pounds each.

Work Hours:

  • M-F; 8 hrs/day; some evening and weekend work may be required.


Only applications submitted through the University of Georgia's Human Resources Employment website will be considered. Please visit the University of Georgia's Human Resources Employment website at and follow the instructions to submit an online application. Position posting number = 20141065.