POSITION: Acquired Cataloging Associate (Library Associate I)

DEPARTMENT: Cataloging

ANNUAL SALARY: $23, 700

JOB SUMMARY:

The Acquired Cataloging Associate is responsible to the Head of Monographs Cataloging for the production of machine-readable bibliographic records using Library of Congress and other available member copy (nonLC) for monographs, complete and incomplete monographic sets, and analytics in all subject areas and languages. Responsibilities also include verifying, creating, correcting, and maintaining bibliographic records and holdings in GIL, the Libraries online integrated automated system. This position is also responsible for assisting the Section Head, as needed, with training staff in new or complex cataloging procedures. Most of the work of Acquired Cataloging Associate requires the use of OCLC (Online Computer Library Center), an international automated bibliographic utility, as well as GIL. Employees at this level exercise a general degree of authority, independence and initiative in setting priorities, decision making or problem solving that requires use of discretionary judgment. Work requires sitting at a computer for long periods of time.

DUTIES AND RESPONSIBILITIES:

50% * Produces records by editing OCLC records for monographs, monographic sets, and analytics in all subjects and languages. Maintains an up-to-date knowledge of current cataloging rules, OCLC procedures, and cataloging policies and procedures as well as having an overall understanding of the GIL processing system.

24% *Verifies subject headings, name entries, and series entries for each record as needed by consulting bibliographic sources such as the Library of Congress Authority File on OCLC and Library of Congress Subject Headings.

15% * Produces replacement records by investigating errors, resolving conflicts and complex problems, and makes appropriate changes in GIL and the Universal Catalog.

7% *Assigns cutter numbers to records as needed by using the Library of Congress Classification Schedules and GIL. Resolves call number conflicts by searching call numbers in GIL during the cataloging process and making adjustments as needed.

2% Assists the Section Head with creating new documentation of guidelines for special projects as well as helping to train staff in new or complex procedures as needed. Also assists with supervising students when the Acquired Cataloging Student supervisor is out on leave.

1% Participates in library-wide communication by reading, responding to, and initiating information transmitted via GRAPEVINE (the Libraries’ listserv), and other communication tools, and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues.

1% Maintains flexibility and awareness of changes in the Department and Libraries, and contributes to the team effort by assuming other similar duties and responsibilities as assigned.

1% Maintains awareness and acts upon changes and needs in the organization by assuming other similar duties and responsibilities.

* = essential function of the position

QUALIFICATIONS:

Education, Experience, Licensure, Certification required:

• Two years of college education AND one year related library experience; OR three years library, archives, information center or related work experience; OR any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities have been achieved.

• Ability to perform routine tasks accurately with close attention to detail;
• Thorough understanding of personal computer usage and ability to effectively use a keyboard in a business environment;
• Knowledge of one or more foreign languages;
• Effective oral and written communication skills;
Ability to establish and maintain effective working relationships.

• Experience in working with bibliographic data for cataloging purposes and familiarity with OCLC cataloging system and the Voyager processing system preferred .

Physical Demands:

• Sitting for long periods of time at a computer terminal is required;
• Position also entails lifting boxes weighing approximately 20 pounds each.

• M-F; 8 hrs/day; some evening and weekend work may be required.

APPLICATION PROCEDURE:

Only applications submitted through the University of Georgia's Human Resources Employment website will be considered. Please visit the University of Georgia's Human Resources Employment website at https://www.ugajobsearch.com/applicants/jsp/shared/Welcome_css.jsp and follow the instructions to submit an online application. Position posting number = 20120066.