Beginning with box 10, many files in collection UGA 02-033 feature a number designation developed by ASB Archivist John Herr as a hierarchical guide to the various office in the ASB that generate records. Below is the most recent numbering system, as updated in 2005.

 

Series 1. — Agendas and Minutes:

1.1        Executive Committee Meetings — Fall; before and after annual meeting (by date)  Folder, 5 years

1.2        Annual Meeting.  Folder, 5 years

1.3        General Correspondence.  Folder, 1 year

 

Series 2. — Executive File:

2.1*       President, Vice-Pres., and President-elect: — Reports and Letters.  Folder, 1 year

2.2        Treasurer: — Reports and letters.  Folder, 5 years

2.3        Secretary: — Reports (beyond minutes) and letters.  Folder, 5 years

2.4        Membership Officer: — Folder, 5 years

2.5        Archives: — System Development and reports.  Folder, 5 years

 

Series 3. — Annual Reports (Operations):

3.1        Auditing Committee.  Folder, 5 years

3.2        Enrichment Fund Board.  Folder, 5 years

3.3        Finance Committee (beyond Treasurer's report)  Folder, 5 years

3.4        Local Arrangements and Program Committee.  Folder, 5 years

3.5        Nominating Committee.  Folder, 5 years

3.6        Resolutions Committee.  Folder, 5 years

3.7        Patron Member and Exhibitor Committee.  Folder, 5 years

3.8        Print Editor, Southeastern Biology.  Folder, 5 years

 

Series 4. — Annual Reports (Awards):

4.1        Graduate Student Support Award Committee.  Folder, 5 years

4.2*       Meritorious Teaching Award Committee.  Folder, 1 year

4.3        Poster Awards Committee. Folder, 5 years

4.4        Research Awards Committee - Faculty.  Folder, 5 years

4.5        Research Awards Committee - Student.  Folder, 5 years

4.6        Award Announcements by Societies Meeting with ASB.  Folder, 5 years

 

Series 5. — Periodical Reports:

5.1        Committee on Women, Minorities and the Disabled.  Folder, 5 years

5.2        Conservation Committee.  Folder, 5 years

5.3        Education Committee.  Folder, 5 years

5.4        Place of Meeting Committee.  Folder, 5 years

5.5        Publications Committee.  Folder,  5 years

5.6        Past President's Council.  Folder, 5 years

5.7        AIBS/AAAS Reports.  Folder, 5 years

 

Series 6. — Special Documents:

6.1        Current Documents —  Constitution and Bylaws.

6.2        Revised Documents —  Constitution and Bylaws.

6.3        Amendments — Constitution and Bylaws.  Folder, 5 years

6.4        Miscellaneous Documents (Periodically Prepared).

 

Series 7. — Miscellaneous Folders:

7.1        Identifiable photographs.  Photobook, 5 years

7.2        Items from Unanticipated Sources.  Folder, 5 years