Georgia State Plan for Federal Depository Libraries
2001

Committee for the Georgia State Plan
for Federal Depository Libraries (2001)

Michael Aldrich
State University of West Georgia

Martha Ebener
Emory University

Susan Field, Chair
University of Georgia

Guy Frost
Valdosta State University

Maureen Morgan
Berry College

Labrina Solomon
Mercer University Law

Committee for the Georgia State Plan for Federal Documents Depository Libraries (1983)

Susan Field
University of Georgia

Nancy Johnson
Georgia State University Law

Richard Leacy
Georgia Institute of Technology

Elizabeth McBride
Emory University

Jay McNamara
Georgia State University

Lucy Patrick, Chair
Division of Public Library Services
Georgia Department of Education

CONTENTS

I. Introduction

II. Authority and Responsibility

III. Organization

IV. Resources

V. Collections

VI. Services

VII. Promotion

APPENDICES

A. History of Georgia State Plan for Federal Depository Libraries
(2001)

B. Committee on the Georgia State Plan for Federal Depository
Libraries

C. Web Sites

D. List of Current Georgia Depository Libraries and Documents
Coordinators

E. Disposal Guidelines and Needs and Offers List
1. Disposal Guidelines for Georgia Depositories
2. National Needs and Offers List

F. Memorandum of Agreement for Selective Housing
Arrangement

G. Special Collections of U.S. Documents and Resources
in Georgia

H. Officers of the Government Documents Interest Group of the
Georgia Library Association

I. Contact information for State Representatives in the Georgia
Legislature and the United States Congress

J. GALILEO and GIL

I. Introduction

History of the Federal Depository Library Program

"The Federal Depository Library Program (FDLP) of the U.S. Government Printing Office (GPO) was established by Congress to ensure that the American public has access to its Government's information
(Title 44, USC, Chapter 19). For more than 140 years, depository libraries have supported the public's right to Government information by collecting, organizing, and preserving it, and by providing assistance to its users.

The FDLP is based upon three principles:

1. With certain specified exceptions, all Federal Government
information products shall be made available to Federal
depository libraries.

2. Federal depository libraries shall be located in each State and
U.S. Congressional District in order to make Government
information products widely available.

3. That Federal Government information in all media shall be
available for the free use of the general public.

Chapter 19 of Title 44 of the United States Code is the authority for the establishment and operation of the FDLP. Materials received in deposit by libraries remain the property of the U.S. Government. Libraries become the custodians of these resources. The legal responsibilities of Federal depository libraries fall into the broad categories of access, maintenance, and service:

1. Providing for free public access to Federal Government
information products regardless of format.

2. Providing for the proper maintenance of the Federal
depository materials entrusted to the individual depository's care.

3. Providing service to meet Government information needs of
the local community and surrounding area." (from Instructions
to Depository Libraries. Revised July 2000. p. vii)

Purpose of State Plans

At its spring 1981 meeting, the Depository Library Council to the Public Printer of the U.S. Government Printing Office, passed the following resolution:

In order to bolster the regional depository libraries' capabilities to
serve their state missions and in order to ensure that federal
documents are available throughout the United States on an equal
and expeditious basis, the Depository Library Council recommends
that the Public Printer investigate the feasibility of requiring each
state to prepare a plan to coordinate the federal documents depository
program within the state. The plan should be developed through
consultation with all designated federal depository libraries
within the state and should address all depository responsibilities
outlined in the Instructions to Depository Libraries as well as the
concerns expressed through the Regional Depository Library Survey
presented to the Depository Library Council at the spring 1981
meeting.

The complete text of the Council resolution and the Public Printer's response to this resolution is in Summary of Meeting, Depository Library Council to the Public Printer, September 28-30, 1981 (SuDocs: GP 3. 30/2:981-2). In his response, the Public Printer acknowledged the benefits of developing state plans because these plans "would provide a cost-effective means of enabling states to share the responsibility for the development of collections and the provision of services."

In the fall of 1981, the Depository Library Council passed another resolution that recommended a list of elements to be addressed in each state plan. The complete text of the resolution and response can be found in Public Documents Highlights, April-June 1982 (SuDocs: GP 3. 27:51/52).

State plans can be used as mission statements, planning documents and statements of responsibility for federal depositories within a state. In order to be effective, state plans need the support of all depositories in the state, need to be flexible and need to be amended when necessary. A plan must be used in conjunction with publications and directives issued by the U.S. Government Printing Office, such as the Instructions to Depository Libraries, the Federal Depository Library Manual, and the Guidelines for the Federal Depository Library Program.

History of the Georgia State Plans (1983 and 2001)

In December 1981, Lucy Patrick from the Division of Public Library Services of the Georgia Department of Education was designated the contact person for the Georgia State Plan. A general information meeting for documents librarians was held at the Georgia Library Association Spring Workshop in Macon in April 1982. A draft was completed in October and revised after another general meeting in December. The second draft was circulated for comments in early 1983 and a final meeting was held in July 1983 at which time the plan was adopted. The Georgia State Plan was submitted to the Superintendent of Documents in August 1983.

In addition to Ms. Patrick, the following documents librarians were involved in the drafting of the state plan: Jay McNamara at Georgia State University; Susan Field at the University of Georgia; Nancy Johnson at Georgia State University's Law Library; Richard Leacy at the Georgia Institute of Technology; and Elizabeth McBride at Emory University.

Beginning in 1998 and ending in 2000, GPO required all Georgia depositories to complete a Self-Study Evaluation. After reviewing these self-studies, GPO decided to do on-site inspections of seventeen depositories in the state. Both the Self-Study Evaluation and the Inspection Reports contained questions relating to state plans. Because the existing Georgia State Plan was completed in 1983 and had not been updated or revised since that date, it was suggested that the Georgia State Plan be revised.

In August 1999 at a meeting of Georgia documents coordinators held in Macon, there was a discussion concerning a revision of 1983 Georgia State Plan for Federal Depository Libraries. At this meeting, the decision was made to create a committee to revise the 1983 plan. The following volunteered to serve on the committee:

Michael Aldrich, State University of West Georgia
Martha Ebener, Emory University
Susan Field, University of Georgia
Guy Frost, Valdosta State University
Maureen Morgan, Berry College
Labrina Tibbs Solomon, Mercer University Law

A history of the Georgia State Plan for Federal Depository Libraries (2001) can be found in Appendix A.

Purpose of the Georgia State Plan

The Federal Depository Library Program was instituted to ensure reference service and free access to Federal Government information in all formats. The selective depositories in Georgia along with the Regional Depository will work together in this endeavor.

This plan is to assist all librarians, library users, and the general public to become aware of the depository libraries in the state. The plan describes the depository libraries role in accessing Federal Government information in all formats. It is also designed to strengthen the cooperative efforts of the depository libraries.

Goals of the Plan

1. To encourage cooperative collection development in order to
ensure a comprehensive collection of Federal Government
information in Georgia.

2. To make Federal Government information in all formats accessible
to all residents of Georgia.

3. To provide that reference service for Federal Government
information in all formats is available in each depository
library.

4. To provide that bibliographic access for Federal Government
information in all formats is available in each depository
library.

5. To improve existing cooperative efforts and communications
among the state's documents coordinators, depository libraries,
and related professional library groups.

6. To recognize and reinforce the leadership role of the Regional
Depository.

7. To improve communications among the state's documents
coordinators.

8. To encourage communications between the state's documents
coordinators and national level sources such as the Director of
the Library Programs Service of the Federal Depository
Library Program, the Superintendent of Documents and
members of the Depository Library Council.

Objectives of the Plan

1. To provide a list of current documents coordinators and depository libraries in Georgia

2. To identify and provide a comprehensive list of special collections
or subject strengths of individual depository collections.

3. To define the responsibilities of selective depositories and the
Regional Depository in meeting the goals of this plan.

4. To encourage Georgia depositories to comply with the
laws, rules, regulations, and revisions as published in the current editions of the Instructions to Depository Libraries,
Recommended Specifications for Public Access Workstations in Federal Depository Libraries, etc.

5. To encourage depository libraries and documents coordinators to
assist and support the Regional Depository.

6. To strengthen policies, procedures and practices among
depository libraries in the state.

II. AUTHORITY AND RESPONSIBILITY

The Committee on the Georgia State Plan for Federal Depository Libraries was created in 1999 to revise the 1983 Georgia State Plan. This committee will continue to be responsible for implementing, monitoring, revising, updating and amending the State Plan.

The Regional Librarian will serve as the chair of the Committee on the Georgia State Plan for Federal Depository Libraries. In addition to the Regional Librarian, there will be five other members. These members will be appointed by the Regional Librarian to serve terms up to five years. The members will provide a broad representation by geographic region and type of depository library. Members may be reappointed to the committee. The Committee will review the State Plan at least every five years. Please see Appendix B for the committee appointment process and a list of the committee members and their terms.

The Georgia State Plan for Federal Depository Libraries (2001) will become effective when two-thirds (2/3) of the depositories in the state approve it. Each depository library will have one vote. That one vote will be the decision of the director of the depository library and its documents coordinator. If the director and the coordinator cannot agree, that depository's vote will be counted as an abstention.

Once the State Plan is approved, each depository director and documents coordinator will sign a letter of agreement indicating that depository's commitment to the plan. The letters of agreement will be maintained in the files of the Regional Library. Copies of the State Plan and the letters of agreement will then be sent to the U.S. Government Printing Office.

In order to be effective, the State Plan requires the support of all the depository libraries in the state. It is to be used as a mission statement, a planning document, and a statement of responsibility for Georgia depositories. It needs to be flexible and to be amended or revised as needed.

Amendment Process

Any documents coordinator or depository library director may propose an amendment to the State Plan. Proposed amendments should be submitted to the chair of the Committee on the Georgia State Plan for Federal Depository Libraries. The Committee will review the amendment for appropriate location in the State Plan and will notify the documents coordinator or library director of its decision in a timely manner. The Committee will be responsible for managing all aspects of the voting process.

The amendment/s to the Georgia State Plan will become effective when two-thirds (2/3) of the depositories in the state approve it. Each depository library will have one vote. That one vote will be the decision of the director of the depository library and its documents coordinator. If the director and the coordinator cannot agree, that depository's vote will be counted as an abstention.

Any changes to the "Appendices" of the State Plan will be made as needed by the Committee on the Georgia State Plan for Federal Depository Libraries without going through the formal amendment process.

III. ORGANIZATION

U.S. Government Printing Office

The United States Government Printing Office (GPO) is part of the legislative branch of the Federal Government. The Public Printer is the chief officer at GPO and is nominated by the President and confirmed by the Senate. GPO operates under the authority of the public printing and documents chapters of Title 44 of the United States Code.

Depository Library Council

The Depository Library Council (DLC) to the Public Printer was established in 1972 to provide advice on policy matters relating to the Federal Depository Library Program (FDLP). The primary focus of the DLC is to advise the Public Printer, the Superintendent of Documents and appropriate members of GPO staff on practical options for the efficient management and operation of the FDLP.

Federal Depository Library Program

The Federal Depository Library Program (FDLP) was established by Congress to ensure that the American public has access to its Government's information. The FDLP provides government information at no cost to designated depository libraries throughout the country. These depository libraries are required to provide local, no-fee access to Government information in an impartial environment with professional assistance.

There are two types of depository libraries in the FDLP: Regional and Selective. For a list of the current depositories and documents coordinators in Georgia, please see Appendix D.

Selective Depository Libraries

Selective depositories select documents available through FDLP to serve the needs of their clientele. They are required to provide free and equitable access to documents in all formats (tangible as well as electronic) and to follow the procedures in the Instructions to Depository Libraries concerning the proper maintenance of those documents in their collections. Selectives are required to retain the documents they select for five years except for those documents that are included in the Superseded List. After five years, the selectives must obtain the permission of the regional depository in the state to dispose of the documents that they no longer wish to retain in their collections. For the current disposal guidelines for Georgia, please see Appendix E.

Regional Depository Library

The University of Georgia Libraries is the Regional Depository for Georgia. A Regional receives one copy of documents in all formats that are made available through the FDLP. It is required to retain permanently in its collection one copy of each document it receives. In addition, the Regional is responsible for ensuring the comprehensiveness and integrity of Georgia's depository resources. The Regional grants permission to the selectives for the disposal of documents and coordinates with the selectives to promote depository library service in Georgia." (from Instructions to Depository Libraries. Revised July 2000. pp. 39-40)

The Regional Depository is required to provide the following to the selective depositories: interlibrary loan, reference, technical processing advice and the approval for the disposal of depository materials. Other services that the regional provides are:

· Guidelines and instructions for the disposal of depository materials
· Visits to selective depositories on a regular basis or as requested
· Orientation or advice relating to GPO and/or FDLP programs and procedures
· Maintenance of files for each depository in the state containing copies of inspection reports, self-studies, collection development policies, memoranda of agreements and other documents related to the functions of the selective depositories
· Advice concerning collection development policies
· Assistance with self study and inspection processes
· Advice concerning disaster planning
· Advice concerning selective housing arrangements

Communication

DOCSGA-L is the official list for the depository libraries in Georgia. It is a private list created and maintained by the Regional Librarian. The Regional Librarian uses this to distribute information concerning the Federal Depository Library Program to the depositories in the state. It is also used for instructions, announcements, description of processing techniques and practices, interpretation of regulations, and discussion of specific procedures, activities and ideas concerning the work of the depository library program in Georgia. Each depository library should have at least one staff member subscribed to DOCSGA-L. Other interested staff members should contact the Regional Librarian with a request to be added to the list.

The Government Documents Interest Group of the Georgia Library Association holds its annual business meeting during the meeting of the Council of Media Organizations (COMO). At this meeting, a new vice chair/chair elect and secretary are elected. The Regional Librarian serves as the permanent executive secretary of the Interest Group. The Vice Chair/Chair Elect is responsible for suggesting a program/s to be sponsored at the next meeting of COMO.

The Regional Depository sponsors a statewide program for depositories at least once a year. However, regional groups are also encouraged to meet on a regular basis. These programs may be on topics of interest to the general library community concerning issues related to the access to government information and/or training and continuing education for documents coordinators and staff. Both outside resources persons and depository personnel are encouraged to participate in these programs.

Documents coordinators are encouraged to communicate with the Regional Librarian on a regular informal basis. Also documents coordinators are encouraged to communicate directly with the appropriate staff members at the U.S. Government Printing Office, the Federal Depository Library Program, members of the Depository Library Council, or representatives.

Visits

Documents coordinators need to become better acquainted with each other's collections, services, facilities and areas of expertise and are encouraged to contact each other outside of scheduled programs or meetings.

The Regional Librarian is encouraged by the U.S. Government Printing Office to accompany GPO inspectors on official inspection visits. The Regional Librarian will make every effort to do this. In addition the Regional Librarian will arrange visits to depositories in response to a request for assistance or for just an informal visit. It is important for the Regional Librarian to know the strengths and weaknesses in the depositories in Georgia in order to assess and evaluate the depository library program in the state.

The Regional Librarian is also available to conduct orientation sessions for staff members of depository libraries. Orientation sessions would be appropriate for the experience and knowledge of the participants and could include the following: historical information about GPO and the Federal Depository Library Program, required guidelines and procedures for depository libraries, information about the depositories in Georgia and the responsibilities of the regional depository.

IV. RESOURCES

Participation in the Federal Depository Library Program (FDLP) requires that each depository accept the responsibility of providing financial resources for adequate staff and equipment to provide free access to government information in all formats that it receives through the FDLP.

Human Resources

Each depository will designate a documents coordinator who will be responsible for the library's depository collection. Ideally this should be a person with a master's degree from an American Library Association accredited program. The documents coordinator will act as the liaison and primary contact between the depository library, the Regional Librarian and the U.S. Government Printing Office (GPO). Within the depository library itself, the documents coordinator will work with the library administration to ensure that the guidelines and procedures of GPO are followed and that the library complies with this State Plan.

Because the nature of government information is constantly changing and evolving, the documents coordinator is expected to take advantage of training opportunities offered at both the state and national level. The coordinator is expected to educate and keep his/her library staff and administration informed about documents issues.

The documents coordinator or a representative from each depository in Georgia is expected to attend meetings and/or programs scheduled by the Regional Librarian.

The documents coordinator will attend a national meeting at least once every three years. This would include either the Fall Depository Conference and Depository Library Council meeting, the Spring Depository Library Council Meeting, or the Interagency Depository Seminar.

Adequate training of all staff responsible for processing and providing reference service for government information is essential. In-house training within the library and sharing of expertise among depository libraries is necessary. Technical staff members should be provided with training opportunities at the local, state and national level.

Equipment and Space

Documents in a variety of formats are sent to depositories free of charge through the FDLP. They need to be housed and maintained using the appropriate equipment in order for the public to access the information they contain.

Public access workstations are required by the U.S. Government Printing Office in order for depository libraries to provide adequate access to government information in electronic format. One public access computer workstation must be maintained with minimum computer specifications. These specifications are outlined in the Recommend Specifications for Public Access Workstations in Federal Depository Libraries which is revised annually.

Adequate space is necessary to maintain, organize and make government information in all formats available to the public. To assist with space needs, collection development policies should be written in coordination with other depository libraries, especially within U.S. congressional districts to insure that the informational needs of citizens are met and to prevent unnecessary duplicate acquisition of little-used documents.

Depository libraries are required by law to make their depository materials easily accessible to the public. This requires sufficient storage/shelving and floor space for the collection of government publications while complying with guidelines of the Americans with Disabilities Act.

Access to government information in depository libraries requires that documents received through the FDLP are processed according to FDLP guidelines. In addition it is essential that the processing staff have adequate, ergonomic workstations and one computer workstation for each librarian and processing/technical staff member.

Financial Responsibilities

The depository libraries are responsible for providing funds for depository functions. Funds are needed on a regular basis to: process, classify/catalog, preserve, bind, and develop the depository collection; purchase equipment and supplies; and provide opportunities for the depository staff to travel to meetings and training.

V. COLLECTIONS

Collection Development

Each depository will develop a written collection development policy for the selection of documents in all formats following GPO's guidelines and procedures. Each depository's collection will include documents listed in the suggested Core Collection as specified in the Federal Depository
Library Manual. Each library's policy will address the scope of the collection, selection responsibility, the library's clientele, formats, non-depository collecting, management, weeding, maintenance and preservation. A copy of each policy should be sent to FDLP and the Regional Librarian.

Depository libraries are encouraged to consult other depository libraries within their congressional district and/or geographic area concerning item number selections. By coordinating item selection, depositories could eliminate unnecessary duplication, provide adequate access to needed information and achieve balanced selections of frequently used materials.

Weeding

Depositories are reminded that all documents received through the FDLP remain the property of the U.S. Government Printing Office and must be withdrawn and disposed of according to established GPO guidelines. Even though GPO requires that depositories retain documents in their collections for five years after receipt, a depository's collection development policy should explain why it has chosen to retain certain types of documents beyond GPO's required five-year retention period.

Retrospective Collection Development

The Regional Library has the responsibility of the permanent retention of all documents in all formats that it receives through the FDLP. All depositories are required to send disposal lists to the Regional Depository asking for its permission to dispose of documents it has retained for five years (from Instructions to Depository Libraries. Revised July 2000. p. 40). The Regional Depository will fill in gaps in its collection by acquiring documents that it does not have from those lists. The Regional Depository will distribute the lists of those documents that it does not need to the other depositories in the state. It is expected that the other depositories in the state would request documents from those lists that are needed to complete their holdings.

Selective depositories are encouraged to assist the Regional Depository in building and maintaining the retrospective collection of U.S. documents in Georgia. A selective could develop a comprehensive collection of a particular agency's publications or collect titles in a specific series. If a selective depository chooses to do this, a Memorandum of Agreement (MOA) with the Regional Depository would be entered into designating that depository a selective housing site for the Regional Depository. The agreement would also require the depository to retain those documents permanently in its collection.

Please note that the Regional Librarian has the authority "to refuse a selective's request to discard materials if the publications offered for discard should be available in that part of the State or that the State as a whole should have more than one copy of that particular publication, or for any other justifiable reason" (from Instructions to Depository Libraries. Revised July 2000. p. 40).

Selective Housing

A depository may selectively house a percentage of its depository publications at other libraries or institutions. The depository will still be legally responsible for these materials and for their receipt, initial processing and disposition.

The selective housing site must abide by all rules and regulations that govern the Federal Depository Library Program. The depository library should furnish them with copies of appropriate instructions and manuals. Materials that the selective housing site receives remain the property of the United States Government and are governed by all public access, custody, maintenance, and public service requirements.

If the library director of the selective housing depository does not administer the site of the selectively housed collection, a Memorandum of Agreement (MOA) must be drawn up outlining the selective housing site's responsibilities to provide for free public access, and to maintain the records and materials in the documents collection. A copy of the MOA must be sent to the Regional Librarian and to the Library Programs Service of the United States Government Printing Office (from Instructions to Depository Libraries. Revised July 2000. p. 10).

Reasons for deciding to selectively house materials may include: providing a wider use of and easier access to the materials; alleviating overcrowded space conditions; and allowing a depository, whose space constraints would otherwise prohibit selection, to select an extensive series.

Bibliographic access and control for those documents that are selectively housed in an alternative location would include the following items:

1. Records of the lending library must indicate where the documents are housed.
2. Records of the receiving library must indicate the source of the materials.
3. All documents must be labeled as depository.
4. A Memorandum of Agreement, signed by the directors of both libraries, must precede the transfer of materials. Each agreement should include all of the following elements:
a. reason(s) for transfer
b. length of agreement
c. statement of how the agreement may be terminated, specifying the timelines
d. indication of how records will be maintained
e. guarantee of free access by the general public
f. procedure in event the materials are relinquished
g. statement that the materials remain the property of the U.S. Government Printing Office

Preservation Guidelines:

Each depository library is entrusted with the custody of depository materials in its collection and must ensure they are properly preserved and protected. As a minimum standard for the care and maintenance of depository property, the U.S. Government Printing Office insists that their maintenance be no less than that given to commercially purchased publications (from Instructions to Depository Libraries. Revised July 2000. p. 19).

Depository documents should be included in any library policies and/or procedures that address binding of materials, replacement of missing books or periodicals, and care and preservation of rare and valuable materials.

VI. SERVICES

Public Access and Hours of Service

By law (44 USC 1911) all federal depository libraries are required to make all government information products in all formats available for the free use of the general public. This applies to all depositories even those that serve a limited or restricted clientele. Library policies and practices should encourage access to government information in all formats.

Depository libraries shall post a sign or the depository emblem in a prominent location indicating the library is a Federal depository and government information products can be used by the general public without charge.

Depository libraries should make the government documents collection available to all users during the same hours that the other collections in the library are available. The same hours of reference service should be provided for documents as are provided for other collections. Any difference in hours for the depository collection shall be posted in a prominent location.

Since depository libraries must provide free public access to all government information products, received through the FDLP, regardless of format or medium, as well as to online electronic Federal Government information, each depository should have a written policy regarding public services for information in electronic formats. The publication, Managing the FDLP Electronic Collections, will help the depository library staff develop such a policy.

Each depository shall develop an Internet use policy that follows the guidelines established by the Federal Depository Library Program. Public access workstations in each depository must comply with the current Recommended Specifications for Public Access Workstations in Federal Depository Libraries.

"Since the use of filtering software may restrict access to official Federal Depository Library Program information, depository libraries must allow users the option to use workstations without filtering software or provide the option of turning off the filter while searching for Federal Depository Library Program information." (from Administrative Notes, January 15, 1999, volume 20, no. 2).

"Depositories are not required to serve patrons who do not have a depository-related need to be in the library. Depository users must adhere to the same standards of behavior expected of other library patrons. Use of the depository collection cannot be used as a pretext to circumvent library policies or Title 44 of the United State Code, Chapter 19. Additionally, depository libraries have the right to bar or remove any individual who poses a threat to library staff, other patrons, or the security of their collections."
(from Instructions to Depository Libraries. Revised July 2000. p. 32)

If a depository determines that there is a problem with a patron and finds it necessary to restrict a patron's access to the depository, a letter describing the situation and actions taken should be sent to the Regional Librarian and the Director of Library Programs Service of the Federal Depository Library Program.

Bibliographic Access

Bibliographic access to all federal government information in all formats is essential to the operation of the depository program. It is the responsibility of the United States Government Printing Office (GPO) to provide basic bibliographic access. Since January 1994, the primary tool provided by GPO is the Catalog of U.S. Government Publications available through GPO Access. This indexes print and electronic Government information products created by Federal agencies. The earlier print version of this index is the Monthly Catalog of United States Government Publications that began in 1895.

In addition to providing access through GPO resources, depositories are strongly encouraged:

· to acquire commercially produced indexes, bibliographies and
directories;

· to include bibliographic records for the depository's collection as well as active electronic links for government information in their catalogs;

· to purchase bibliographic data from GPO or a commercial vendor.

The University System of Georgia (USG) provided funding for all USG depositories to load bibliographic records for their retrospective U.S. Government publications (1976-) into GIL (GALILEO Interconnected Libraries). Non USG depositories are encouraged to acquire retrospective MARC records from GPO or a commercial vendor to add to their online library catalog.

Depositories are also encouraged to automate their documents checkin (in whole or in part) by continuing to add MARC records to their online catalog for their depository receipts in all formats (including documents distributed in electronic only format) in order to increase the access to government information in its collections.

Interlibrary Loan

In order to ensure the widest possible access to government information, all depositories shall provide depository materials on interlibrary loan consistent with the circulation policy established for materials in the library's other collections. Documents on reference or that are used as reference resources would not circulate. Documents would also be available on interlibrary loan to any non-depository library that complies with current interlibrary loan standards.

Reference Service

Reference service will be provided to anyone seeking government information. In each depository, there should be staff at a central service point who will assist users to find government information in the most appropriate format.

When necessary depositories will provide users with instructions in running software applications and developing search strategies. In cases where the library has a product but not the appropriate hardware or software for a user to access the information in the library, consideration should be given to the circulation of the product or to provide assistance to the user to locate a site where the product can be used.

Each depository shall provide facilities and equipment for the use of government information products consistent with other parts of the collection. This would include: photocopiers, microform reader/printers, and public access workstations that will access, download or print electronically formatted government information products.

Each depository shall be familiar with the resources available in other depository libraries in their congressional district, the Regional Depository Library and in the state.

VII. PROMOTION

In order for the public to utilize government information, they must know that it exists. Therefore Depository Libraries in Georgia need to be committed to increasing awareness of the Federal Depository Library Program. They should seek to promote awareness of government information available in their collections to: staff members in their own libraries; existing library users; other libraries in the area; and the citizens in their congressional district and the state of Georgia.

Depository Libraries can promote their collections by using some or all of the following methods:

1. Including full bibliographic records for the depository's entire collection in individual library catalogs and shared catalogs (e.g., GIL's Universal Catalog).

2. Increasing awareness of government information among library staff through:

a. Informational sessions/tours of the Depository area.
b. Formal and informal instructional sessions for staff on Depository-related topics (e.g., SuDocs Classification, accessing Census2000 information, STAT-USA).
c. Formal and informal communication with library
administration about the benefits of the FDLP.
d. Promotional displays and exhibits.
e. Announcements at meetings and via e-mail about new resources.
f. Creating web pages that promote government information.

3. Increasing awareness of government information among library patrons through:

a. Offering informational/instructional sessions on government
resources/services.
b. Promotional displays and exhibits.
c. Pamphlets and handouts that promote government resources.

d. Announcements/Articles in library newsletters.
e. Creating web pages that promote government information.

4. Increasing awareness of government information among area
citizens through:

a. Working with non-depository libraries in the area and
their patrons.
b. Newspaper and radio announcements.
c. Traveling displays at county fairs, the state fair, community
festivals and other public events.
d. Correspondence with newspaper editors and community
leaders about relevant government resources.
e. Creating web pages that promote government
information.

5. Contacting local congressional district offices of Georgia's
representatives to provide them with a person/place to contact as well as to offer assistance in answering citizens' inquires concerning U.S. Government information.

APPENDICES

A. History of Georgia State Plan for Federal Depository Libraries
(2001)

B. Committee on the Georgia State Plan for Federal Depository
Libraries

C. Web Sites

D. List of Current Georgia Depository Libraries and Documents Coordinator

E. Disposal Guidelines and Needs and Offers List
1. Disposal Guidelines for Georgia Depositories
2. National Needs and Offers List

F. Memorandum of Agreement for Selective Housing
Arrangement

G. Special Collections of U.S. Documents and Resources in
Georgia

H. Officers of the Government Documents Interest Group of the
Georgia Library Association

I. Contact information for State Representatives in the Georgia
Legislature and the United States Congress

J. GALILEO and GIL

APPENDIX A

History of the Georgia State Plan for Federal Depository Libraries (2001)

Beginning in 1998 and ending in 2000, GPO required all Georgia depositories to complete a Self-Study Evaluation. After reviewing these self-studies, GPO decided to do on-site inspections of seventeen depositories in the state. Both the Self-Study Evaluation and the Inspection Reports contained questions relating to state plans. Because the existing Georgia State Plan was completed in 1983 and had not been updated or revised since that date, it was suggested that the Georgia State Plan be revised.

In August 1999 at a meeting of Georgia documents coordinators held in Macon, there was a discussion concerning a revision of 1983 Georgia State Plan for Federal Depository Libraries. At this meeting, the decision was made to create a committee to revise the 1983 plan. The following volunteered to serve on the committee:
Michael Aldrich, State University of West Georgia
Martha Ebener, Emory University
Susan Field, University of Georgia
Guy Frost, Valdosta State University
Maureen Morgan, Berry College
Labrina Tibbs Solomon, Mercer University Law

In September 2000 information was sent out on DOCSGA-L concerning the revision of the state plan.

In October 2000 the revision of the state plan was discussed at the meeting of Government Documents Interest Group of the Georgia Library Association held at Jekyll Island.

In December 2000, a draft of the revision was distributed to members of the Revision Committee.

In April 2001, the draft of the revised state plan was distributed to the Georgia documents community via DOCSGA-L.

In May 2001, the University of Georgia held a meeting in Athens for all the depository library directors and documents coordinators. Gil Baldwin, the Director of Library Program Services at the U.S. Government Printing Office, was the keynote speaker. During his presentation, he provided background information concerning state plans.

Comments from the May 2001 meeting were distributed via DOCSGA-L.

A letter concerning the importance of state plans dated August 17, 2001 was sent by the Superintendent of Documents to the directors and documents coordinators of all depository libraries. Please see the letter and its attachments on the following pages.

SuDocs Letter to Directors: State Plans

August 17, 2001
Dear Depository Library Director:

I am writing to ask for your support and assistance in revising your state plan for the delivery of Federal Depository Library Program (FDLP) services. As one of 1,314 depository libraries in the Nation, your library plays an important role in informing the American public about our Government.

Some 20 years ago, many depositories and state library agencies worked together to develop state plans for the delivery of depository services within their states or service areas. Since then, much has changed in the FDLP and in the way libraries receive and deliver information in general. From GPO's perspective, the time for state plans has come again. Among the benefits of the state plan process is the opportunity to strengthen the relationship among all of the depositories in a state or service area, to coordinate with other library and information planning initiatives, and ultimately to provide improved, cost-effective library services to the citizens.

I encourage you to support your staff's participation in the revision of your state plan in collaboration with the appropriate stakeholders in your area, including your regional depository library, state library, or a state Government documents group. While I hope that the regional depository libraries might lead the state planning process, I recognize that this approach may not fit every situation. In any case, a successful outcome also depends upon the broad involvement and participation of selective depositories.

Today, state plans covering 34 states and Puerto Rico are on file at GPO, but many of these plans date from the pre-electronic era. If the libraries in your state have recently revised the state plan, or have embarked on the revision process, I commend your initiative. Yet many state plans have not been reviewed and revised to reflect the changes of the electronic information era. I strongly urge you to sponsor such a review.

Thank you for your continuing support for the FDLP and your library's contributions to the public's right to know about the activities of their Government. If you have questions or concerns about these issues, or wish to discuss any aspect of the Program, please do not hesitate to contact me at 202-512-0571, or by email at <fbuckley@gpo.gov>, or Mr. Gil Baldwin, Director of the Library Programs Service, at 202-512-1002, or by email at <ebaldwin@gpo.gov>.

Sincerely,

FRANCIS J. BUCKLEY, JR.
Superintendent of Documents

Enclosures
cc: Coordinators of selective depository libraries

Enclosure A

BACKGROUND INFORMATION

State Plans

The state plan effort began with a Resolution of the Depository Library Council to the Public Printer in April 1981. The idea was that state plans for the FDLP could provide a cost-effective means of enabling depository libraries to share the responsibility for the development of collections and provision of services. By the early 1980's, the law establishing the regionals had been in effect for nearly 20 years, and some serious collection management and space issues had developed. This was the pre-electronic era, and GPO was distributing vast amounts of paper and microfiche products, and regional collections were outgrowing their facilities. Coordination at the state level was seen as one possibility for alleviating this problem.

Early state plans relied on tools and guides such as the Instructions to Depository Libraries, Guidelines for the Depository Library System (Federal Depository Library Manual), and the Directory of Federal Depository Libraries. Not surprising for the era, they emphasized coordination in collection development, and the management and retention of physical products. Often they defined the role of the regional in that state, and set public service expectations.

Changes in the FDLP

The FDLP electronic transition follows the general trend in the Federal Government to publish and disseminate information in electronic formats. This change not only affects the types and amounts of publications distributed through the FDLP, but it also affects the relationships among FDLP libraries, and the way in which FDLP libraries make Government information available to libraries and to the American public. In the new, primarily electronic environment, GPO will continue to provide Federal
depository libraries administrative support, collection development and access services (identification, evaluation, selection, authentication, organization, and cataloging), as well as systems for permanent accessibility. However, it is also essential that depository libraries work together to redefine program relationships, and to develop a support network that places initial reliance on state and regional resources.

Libraries in general, and the depository library program in particular, have changed a great deal in the last few years. The transition to the electronic Federal depository library program, what we call the E-FDLP, has caused major re-examination of the roles and responsibilities of GPO and the regional and selective depositories. Users' expectations of instant gratification put stresses upon traditional library services, and the trend toward integrated Government information services and collections
continue to grow.

Enclosure B

STATE PLAN RESOURCES

Examples

Examples of recent state plans may be viewed at the Regional Federal Depository Libraries web site at <http://www.libofmich.lib.mi.us/services/plans.html>.

Features

As you develop your next state plan, here are some features that you might consider:

· Managing the transition from the physical to the online world of
information.
· The continuing value of historic print collections.
· Electronic resource delivery, including issues of access policies
for the general public, selections, service guidelines, security,
and infrastructure.
· Training library staff in Government information service delivery.
· The role of the regional depository; both with the selective
depositories it serves, and coordination with other regionals.
· Examination of retention policies for physical products, including
substituting online versions for physical products.
· Contingency planning for service interruptions (network failures,
natural disasters, etc.).
· Provision of service in a 24 by 7 world.
· Selective housing agreements or offsite storage arrangements.
· Development and support of State Internet/web services.
· Identification of potential new depositories.
· A periodic review schedule for the state plan.

Page Name: http://www.access.gpo.gov/su_docs/fdlp/mgt/sdltr8-17-01.html

On August 28, 2001, the Committee to Revise the Georgia State Plan met in Macon to make changes to the draft of the state plan based on the comments and suggestions received from the participants in the May 10, 2001 meeting.

Susan Field made a presentation at the October 14, 2001 meeting of the Regional Depository Librarians held in Alexandria, VA on the process that Georgia was following to revise its state plan. Martha Ebener and Michael Aldrich also attended this meeting as members of the Committee.

NOTE: The history of the Georgia State Plan will be updated when this current process has been completed.

APPENDIX B

Committee on the Georgia State Plan for Federal Depository Libraries

This committee is responsible for implementing, monitoring, revising, updating and amending the State Plan.

In August 1999 a committee to revise the 1983 Georgia State Plan was appointed by the Regional Librarian. The members of this revision committee will serve until the 2001 Georgia State Plan is approved. Once the State Plan has been approved, the committee shall be reconstituted so that the members will serve terms up to five years. The terms for the members will be staggered at the discretion of the committee and the Regional Librarian in order to provide continuity of the membership.

APPENDIX C

Web Sites

Catalog of United States Government Publications
http://www.access.gpo.gov/su_docs/locators/cgp/index.html

FDLP Desktop
http://www.access.gpo.gov/su_docs/fdlp/index.html

Federal Depository Library Manual
http://www.access.gpo.gov/su_docs/fdlp/aboutdsk.html

GALILEO
http://www.galileo.peachnet.edu

GODORT
http://sunsite.berkeley.edu/

GPO Access
http://www.access.gpo.gov/su_docs/index.html

Georgia Government Publications (GGP)
http://neptune.libs.uga.edu:80/cgi-bin/door/homepage.cgi?_id=1013981935-8483&_cc=1

Guidelines for the Federal Depository Library Program
http://www.access.gpo.gov/su_docs/fdlp/pubs/fdlm/guidelin.html

Instructions to Depository Libraries
http://www.access.gpo.gov/su_docs/fdlp/pubs/instructions/index.html

Managing the FDLP Electronic Collection
http://www.access.gpo.gov/su_docs/fdlp/pubs/ecplan.html

PINES (Public Information Network for Electronic Services)
http://pines.lib.ga.us/

Recommended Specifications for Public Access Workstations in Federal Depository Libraries
http://www.access.gpo.gov/su_docs/fdlp/computers/index.html#MTR

Superseded List
http://www.access.gpo.gov/su_docs/fdlp/pubs/suplist/index.html

APPENDIX D

List of Current
Georgia Depository Libraries
and
Documents Coordinators

Documents Data Miner
http://govdoc.wichita.edu/ddm/GdocFrames.asp

Federal Depository Library Directory (GP 3.36.2: yr)
http://www.access.gpo.gov/su_docs/fdlp/tools/ldirect.html

University of Georgia Government Documents
http://www.libs.uga.edu/govdocs/govdocs.html

GEORGIA DEPOSITORY LIBRARIES
2002
(February 2002)

ATLANTA FULTON PUBLIC LIBRARY
(0122)

Ivan Allen Jr. Department/Government Documents
One Margaret Mitchell Square
Atlanta, GA 30303-1089

Diana M. Aleman
Government Documents Manager
(404) 730-1908
Email address: daleman@af.public.lib.ga.us

ATLANTA UNIVERSITY CENTER
(0122A)

Robert W. Woodruff Library
Government Documents Department
111 James P. Brawley Drive, S.W.
Atlanta, GA 30314

Dan Veach
Head of Reference/Government Documents
(404) 522-8980:1110
Email address: dveach@auctr.edu
Depository Web Site: http://www.auctr.edu/gov.htm

AUGUSTA STATE UNIVERSITY
(0127)

Reese Library
Government Documents Department
2500 Walton Way
Augusta, GA 30904-2200

Mellie Kerins
Documents Librarian
(706) 667-4914
Email address: mkerins@aug.edu

BERRY COLLEGE
(0124A)

Memorial Library
Serials and Documents Department
2277 Martha Berry Highway
Mt. Berry, GA 30149

Maureen K. Morgan
Serials and Documents Librarian
(706) 233-4094
Email address: mmorgan@berry.edu
Depository Web Site: http://www.berry.edu/library/govdoc/index.html

COLUMBUS STATE UNIVERSITY
(0120A)

Simon Schwob Memorial Library
Government Documents Department
4225 University Avenue
Columbus, GA 31907-5645

John W. Hoft, Jr,
Documents Coordinator
(706) 565-4002
Email address: hoft_john@colstate.edu
Depository Web Site: http://lib.colstate.edu/gov_docs/index.shtml

DALTON STATE COLLEGE
(0126B)

Derrell C. Roberts Library
Government Documents Department
213 North College Drive
Dalton, GA 30720-3797

Barbara Durham Jones
Assistant Librarian
(706) 272-2474
Email address: bjones@em.daltonstate.edu
Depository Web Site: http://www.daltonstate.edu/library/govinfo.html

EMORY UNIVERSITY
(0116)

Robert W. Woodruff Library
Center for Government Information
540 Asbury Circle
Atlanta, GA 30322-2870

David Vidor
(404) 727-0145
Email address: libdlv@emory.edu
Depository Web Site: http://info.library.emory.edu/govdocs/

EMORY UNIVERSITY SCHOOL OF LAW
(0121A)

Hugh F. MacMillan Law Library
Government Documents Department
1301 Clifton Road
Atlanta, GA 30322-2770

Lory Cox
Assistant Law Librarian
(404) 727-0452:
Email address: lcox@law.emory.edu
Depository Web Site: http://www.law.emory.edu/LAW/refdesk/toc.html

GEORGIA COLLEGE AND STATE UNIVERSITY
(0123)

Ina Dillard Russell Library
Government Documents Department
231 West Hancock Street
Milledgeville, GA 31061-3397

Lisa Ennis
Coordinator of Instruction/Government Documents Librarian
(478) 445-0990
Email address: liennis@gcsu.edu
Depository Web Site: http://library.gcsu.edu/~instruct/govdocs.html

GEORGIA INSTITUTE OF TECHNOLOGY
(0122B)

Library and Information Center
Government Information Department
704 Cherry Street
Atlanta, GA 30332-0900

Barbara J. Walker
Head, Government Information Department
(404) 894-4538
E-MAIL: BARBARA.WALKER@LIBRARY.GATECH.EDU
Depository Web Site: http://www.library.gatech.edu/showme_govinfo.htm

GEORGIA SOUTHERN UNIVERSITY
(0117)

Zach S. Henderson Library
Government Documents Department
Lakeside Drive
Statesboro, GA 30460-8074

Stephen L. Sexton
Government Documents Librarian
(912) 681-5032
Email address: slsexton@gasou.edu
Depository Web Site: http://www2.gasou.edu/library/documents/

GEORGIA SOUTHWESTERN STATE UNIVERSITY
(0120)

James Earl Carter Library
Government Documents Department
800 Wheatley Street
Americus, GA 31709-4693

C. Diane Bradley
Documents Coordinator
(229) 931-2262
Email address: cbradley@canes.gsw.edu
Depository Web Site: http://www.gsw.edu/~dbradley/homepage.html

 

GEORGIA STATE UNIVERSITY
(0114A)

William R. Pullen Library
Information Services Department
100 Decatur Street, S.E.
Atlanta, GA 30303-3202

Gayle R. Christian
Reference/Documents/Map Librarian
(404) 463-9934
Email address: gchristian@gsu.edu
Depository Web Site: http://www.library.gsu.edu/govdocs/

GEORGIA STATE UNIVERSITY COLLEGE OF LAW
(0115)

College of Law Library
Government Documents Department
140 Decatur Street
P.O. Box 4008
Atlanta, GA 30303-4008

Nancy Adams
Senior Reference Librarian
(404) 651-4124
Email address: nanadams@gsu.edu

KENNESAW STATE UNIVERSITY
(0124)

Horace W. Sturgis Library
Government Documents Department
1000 Chastain Road
Kennesaw, GA 30144-5591

Jon Hansen
(770) 423-6248
Email address: jhansen@kennesaw.edu
Depository Web Site: http://www.kennesaw.edu/library/libserv/govdocs.htm

MERCER UNIVERSITY
(0123A)

Jack Traver Library
Government Documents Department
1300 Edgewood Avenue
Macon, GA 31207-0001

Dr. Edward Miner
Documents Librarian
(478) 301-2934
Email address: miner_ea@mercer.edu
Depository Web Site: http://tarver.mercer.edu/govdocs/govdocs.htm

MERCER UNIVERSITY SCHOOL OF LAW
(0113A)

Walter F. George School of Law
Furman Smith Law Library
Government Documents
1021 Georgia Avenue
Macon, GA 31201

Labrina Tibbs Solomon
Documents Coordinator
(478) 301-2612
Email address: solomon_lt@mercer.edu

NORTH GEORGIA COLLEGE AND STATE UNIVERSITY
(0126)

Stewart Library
Government Documents Department
238 Georgia Circle
Dahlonega, GA 30597

Michael C. Saunders
Media/Government Documents Librarian
(706) 864-1516
Email address: msaunders@ngcsu.edu
Depository Web Site: http://www.ngcsu.edu/adminsrv/library/govdocs/govdocs/index.htm

SMYRNA PUBLIC LIBRARY
(0115B)

100 Village Green Circle
Smyrna, GA 30080-3505

Diana Ratnam
Reference Librarian/Documents Coordinator
(770) 431-2860
Email address: sreference@ci.smyrna.ga.us

STATE OF GEORGIA LAW LIBRARY
(0113)

Documents Section
40 Capitol Square SW or
244 Washington Street
Atlanta, GA 30334-1300

Joelle Gresham
Director/Documents Coordinator
(404) 656-3468
Email address: joelle.gresham@law.state.ga.us
Depository Web Site: http://gsll.home.mindspring.com/depository.htm

STATE UNIVERSITY OF WEST GEORGIA
(0121)

Irvine Sullivan Ingram Library
Government Documents Department
1500 Maple Street
Carrollton, GA 30118

Michael Aldrich
Documents/Reference Librarian
(770) 830-2357
Email address: maldrich@westga.edu
Depository Web Site: http://www.westga.edu/~library/depts/govdoc/

U.S. COURT OF APPEALS FOR THE ELEVENTH CIRCUIT
(0115A)

Library
56 Forsyth Street, N.W.
Atlanta, GA 30303-2205

Elaine Fenton
Director of Library/Acting Documents Coordinator
(404) 335-6500
Email address: elaine_fenton@ca11.uscourts.gov
Depository Web Site: http://www.ca11.uscourts.gov/library/_Government/_government.html

UNIVERSITY OF GEORGIA
(0114)
US Regional Depository

Ilah Dunlap Little Memorial Library
Jackson Street
Athens, GA 30602-1641

Susan C. Field
U.S. Regional Depository Librarian
(706) 542-0664
Email address: scfield@arches.uga.edu
Depository Web Site: http://www.libs.uga.edu/govdocs/govdocs.html

UNIVERSITY OF GEORGIA SCHOOL OF LAW
(0116A)

School of Law Library
Bocock and Herty Drive
Athens, GA 30602-6018

Wendy Moore
Acquisitions/Serials Librarian
(706) 542-5081
Email address: wemoore@arches.uga.edu

VALDOSTA STATE UNIVERSITY
(0125)

Odum Library
Government Documents Department
1500 North Patterson Street
Valdosta, GA 31698-0150

Guy Frost
Government Documents Librarian
(229) 259-5060
Email address: gfrost@valdosta.edu
Depository Web Site: http://books.valdosta.edu/gov/gov.html
APPENDIX E

1. Disposal Guidelines for Georgia Depositories

2. National Needs and Offers List

1. Disposal Guidelines for Georgia Depositories

GUIDELINES FOR DISPOSING OF DEPOSITORY PUBLICATIONS
(July 1994)

Because the University of Georgia Libraries (UGA) is the designated Regional Depository for the state of Georgia, it serves the other depository libraries in the state as a clearinghouse for documents disposal and exchange.
Selective depositories are required to dispose of publications as outlined in the 1992 revised edition of the Instructions to Depository Libraries (GP 3.26:D 44/992). The disposition of depository material is described in Chapter 4 of the Instructions. In part the Instructions read that "depository libraries served by a regional depository may dispose of any publication which has been retained for a least five years, after obtaining permission and receiving instructions for such disposition from the regional depository designated to serve their area". Publications which depository libraries receive as gifts or which are duplicates of depository materials or which were not received through GPO's Depository Library Program do not have to be retained for the 5-year period and may be disposed of without the approval of the regional depository. However, UGA encourages the selective depositories in the state to include these publications on their discard/disposal lists.
Please see the Superseded List (revised August 1992) and updates to this list which appear in Administrative Notes for materials that may be discarded by all selective depository libraries before the normal 5-year retention period for non-superseded materials, WITHOUT submitting them on a discard/disposal list for approval of the regional library.

GENERAL RULES FOR DISCARDING DEPOSITORY DOCUMENTS

No depository publications may be disposed of or discarded until written permission is received from UGA.
For any publication included in a selective depository library's discard/disposal list that were received as gifts or that are duplicates, please indicate that in some manner on the list itself (e.g., an asterisk). If this information is not included on the list and the publication is less than 5-years old, UGA can deny permission for that publication to be discarded.
The pages of each discard/disposal list submitted to UGA should be clearly numbered, and the name of the depository library offering the publications should appear on each page of the list.
The documents on the lists should be arranged in order by the Superintendent of Documents classification number.
There is no limit to the number of pages in the discard/disposal list but long lists will take more time for UGA to process. It might be better to send several shorter lists over a period of time. If you have any questions about this, please call for clarification.
A letter of acknowledgment … will be sent to you when the list is received by UGA. The letter will indicate how long it should take UGA to process the list. If you want your list completed by a certain date, please indicate that in the cover letter for your list. UGA will try to meet your deadline, however, it may not be possible to honor your deadline if UGA is processing a large number of other lists at that time.
When UGA has processed the list, the appropriate letter will be sent indicating which documents, if any, UGA needs. This letter will also establish a deadline by which other libraries must request documents from you. UGA will distribute your list to the other selective depositories in Georgia. Please keep all publications on the list until the deadline has expired at which point you may dispose of any documents not requested in the appropriate manner.
Depository libraries needing publications from individual discard/disposal lists should request those documents from the library indicated on the cover letter and NOT from the Government Documents Department of the University of Georgia Libraries.
Reimbursement for postage is expected from the library requesting any documents/publications. To save postage charges, those depository libraries in Georgia whose institutions are members of the University Center in Georgia can send packages to other members of that consortium through the Center's courier service. If there are any questions concerning the courier service, please ask the Interlibrary Loan librarian at your institution about the correct procedures. Please do not send any documents to the Regional Depository at the University of Georgia or to any other library until they are requested.

Guidelines for the Disposition of
Paper, Microfiche, and Electronic Formats
l. All documents received by selective depositories through the Depository Library Program are to be held for a least five years before requesting permission from UGA to dispose of them. The five years is to be measured from the date of receipt, NOT the date covered or date published. A selective depository is NOT required to dispose of documents, but, it has that option if it is served by a Regional.

When a selective depository wishes to discard/dispose of documents, a detailed list of these documents must be submitted to UGA. The list should contain the Superintendent of Documents classification number, the series title with the numbers or volumes or years, etc. of the holdings offered or the specific/monographic title. NOTE: It is not necessary to include Item Numbers on your discard/disposal lists.

A. Numbered series or serials or issues/volumes of periodicals should show the numbers or years or issues/volumes being offered. If the numbers or years are shown inclusively, please note any exceptions … If the numbers are complicated or in parts, please list them individually in the holdings.
B. Monographs or separates such as Bibliographies; General Publications; Handbooks, Manuals and Guides, etc., must be listed separately with specific titles given. If at all possible, please include the publication date for each title.
C. Documents in paper, microfiche, and electronic formats may be included on one list or a separate list may be compiled for each format. If all formats are included on one list, please indicate which documents are in microfiche or in an electronic format.
If you have any questions regarding these instructions, please contact:

Susan C. Field
U.S. Regional Depository Librarian
University of Georgia Libraries
Athens, GA 30602-1641

706/542-0664
E-mail: SCFIELD@ARCHES.UGA.EDU

Revised October 1998

2. National Needs and Offers List
http://www.und.edu/fdlp/
The Needs and Offers List is a service provided by Chester Fritz Library, University of North Dakota in partnership with the Federal Depository Library Program, U.S. Government Printing Office. Bill Gordon is the moderator of this list.

About The Needs and Offers List
The N&O list is a tool used by depository librarians for collection development purposes, in
which selective depositories seeking to dispose of publications withdrawn from their
collections may place publications with other depositories.

Depository libraries can offer their discards here, after they are over 5 years old and after
they have first offered them to their Regional library, according to their Regional's
implementation procedures of the FDLP weeding regulations, as explained in Chapter 4 of
the Instructions to Depository Libraries.

Submit lists, or a URL that, links to a list on your Library's Web site, by e-mail or e-mail
attachment, to William(Bill)Gordon at william_gordon@mail.und.nodak.edu. Please use
"GovDoc Exchange List" as the subject line. Lists will be posted for 90 days, or less if the
library that submitted the list requests that their list be removed before the 90 days are
completed. Please include contact information somewhere either at the top or bottom of the
list, in addition to the e-mail message.
Recommendations:
Include Su_Docs classification numbers, titles, item numbers and publication dates; list titles
in Su_Docs number order, and include in the list any special instructions you feel are pertinent
(e.g. "reimburse postage only in stamps, please") and, again contact information.(e.g. Federal
Depository number, Library name, and e-mail contact address).

APPENDIX F
Sample
of
Memorandum of Agreement
for
Selective Housing Arrangement
(from Instructions to Depository Libraries. Revised July 2000. p. 52)

This AGREEMENT is made on (date) by and between (lending) Library and (receiving) Library.

This Agreement is entered into for the purpose of: (specify)

The documents are lent for (specify time) but remain the property of the U.S. Government Printing Office under the control of (lending) Library.

In pursuance of this Agreement (receiving) Library agrees to:

1) Assign the responsibility for carrying out the provisions of this
Agreement for the U.S. Government publications deposited or
loaned by (lending) library to the (Reference, Medical,
etc.) Librarian of the (receiving) library.

2) Make available for free and unrestricted use all U.S. Government
publications to the general public.

3) Lend to (lending) Library any U.S. Government publication that is selectively housed for a period up to (specify length of time).

4) Maintain all U.S. Government publications selectively housed in
compliance with Title 44, United States Code; Instructions to
Depository Libraries; Guidelines for the Federal Depository
Library Program, Superseded List, etc.

5) Inventory, identify, and maintain a public record of the U.S.
Government publications selectively housed under this
Agreement.

6) Retain any classification numbers, stamps, and notes as supplied
by (lending) Library.

7) Return to (lending) Library all U.S. Government publications which were selectively house and which are no longer considered useful.

8) Replace any lost document.

(lending) Library agrees to:

1) Transfer and continue to send documents which include, but
are not limited to (specify publications of agencies, series,
subjects, etc.) to (receiving) Library.

2) Keep records indicating the location of documents involved in
this Agreement.

3) Abide by any borrowing Agreement made with (receiving)
Library.

4) Provide selection lists and surveys and assist the (receiving)
Library with development of the collection.

5) Accept all documents upon termination of this Agreement.

This Agreement may be terminated by written notice from either party (specify) days in advance before all documents are returned to (lending) Library.

Director: (signature) (date) Director: (signature) (date)
(lending) Library (receiving) Library

APPENDIX G

Special Collections of U.S. Documents and Resources in Georgia

1. Federal Documents on Microform (1979/80) by NUC (National Union Catalog) symbol

2. Union List of Federal Documents Reference Tools in Georgia (1983) by NUC symbol

3. United States Patent and Trademark Depository Library
at the Georgia Institute of Technology

NOTE: A revision and update of 1. and 2. are currently in process.)
1. FEDERAL DOCUMENTS ON MICROFORM
(Originally included in Georgia State Plan 1983)

Compiled by:
ELIZABETH MCBRIDE
DOCUMENTS CENTER
ROBERT W. WOODRUFF LIBRARY
EMORY UNIVERSITY
ATLANTA, GA 30322

AMERICAN STATISTICS INDEX MICROFICHE COLLECTION (CIS)

Complete collection GAE-P, GU

Non-depository only GAT, GMiW (1974-78), GEU

CIS MICROFICHE LIBRARY (CIS)

Complete collection GA, GAE-P, GU, GVaS

Limited edition GASU, GAT (1970-78), GCo (1970-72), GEU (1970-82)

Serial Set GAE-P

Hearings

CONGRESSIONAL BILLS ON MICROFICHE (CIS) GU (94th Congress)

CONGRESSIONAL COMMITTEE HEARINGS (from the first issued through 1969)
(GREENWOOD PRESS)
GEU (thru 75th), GU (thru 75th)

CONGRESSIONAL COMMITTEE PRINTS (from the first issued through 1969)
(GREENWOOD/CIS)

Part 1 GEU Part 2 GEU Part 3 GEU, GU

DECLASSIFIED DOCUMENTS REFERENCE SYSTEM COLLECTION (CARROLLTON PRESS)

Retrospective collection GASU

Annual collection GASU

OTHER MAJOR COLLECTIONS OF FEDERAL DOCUMENTS ON MICROFORM

GASU (GEORGIA STATE UNIVERSITY)

EXPERT TESTIMONY BEFORE THE INDIAN CLAIMS COMMISSION. Clearwater Publishing.
1973- .

UNITED STATES CENSUS PUBLICATIONS, 1820-1945 (EXCLUSIVE OF DECENNIAL CENSUS PUBLICATIONS). Based upon U.S. Library of Congress. Census Library Project. CATALOG OF UNITED STATES CENSUS PUBLICATIONS, 1790-1945. Greenwood.

UNITED STATES GOVERNMENT BIBLIOGRAPHY MASTERFILE, 1924-73. Carrollton Press.

GAT (GEORGIA INSTITUTE OF TECHNOLOGY)

ATOMIC ENERGY COMMISSION/ENERGY DEPT., 1953- .

HOUSING AND URBAN AFFAIRS, 1979- .

NATIONAL ADVISORY COMMITTEE FOR AERONAUTICS (partial holding)

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION, 1962- .

U.S. PATENTS. Holdings: 1790-1899, 1940- . (1900-1939 on order)

GAuA (AUGUSTA COLLEGE)

SERVICE CENTER FOR AGING INFORMATION (SCAN) repository. U.S. Administration on Aging.

GEU (EMORY UNIVERSITY)

EARLY AMERICAN IMPRINTS, 1639-1800. Readex. Includes all U.S. documents published before 1801.

PRESIDENTIAL PAPERS. Holdings: Chester A. Arthur, William Henry Harrison, Andrew Jackson, Abraham Lincoln, Franklin Pierce, James K. Polk, Zachary Taylor, John Tyler, Martin Van Buren.

SERVICE CENTER FOR AGING INFORMATION (SCAN) repository. U.S. Administration on Aging.

GEU-L (EMORY UNIVERSITY LAW SCHOOL)

U.S. SUPREME COURT RECORDS AND BRIEFS. IHS.

GU (UNIVERSITY OF GEORGIA)

U.S. SUPREME COURT RECORDS AND BRIEFS. IHS.

GVaS (VALDOSTA STATE COLLEGE)

SERVICE CENTER FOR AGING INFORMATION (SCAN) repository. U.S. Administration on Aging.

OTHER DOCUMENT RELATED COLLECTIONS OF INTEREST

GASU (GEORGIA STATE UNIVERSITY)

INDEX TO CURRENT URBAN DOCUMENTS. Greenwood, 1972- .
Holding: Atlanta, Boston, Baltimore, Chicago, Los Angeles, Miami, New Orleans, New York, Savannah, and all documents related to environmental issues.

STATE CENSUSES. Based upon U.S. Library of Congress. Census Library Project.
STATE CENSUSES; AN ANNOTATED BIBLIOGRAPHY OF CENSUSES OF POPULATION TAKEN AFTER THE YEAR 1790 BY STATES AND TERRITORIES OF THE UNITED STATES. KTO Microfilm.

STATE CONSTITUTIONAL CONVENTIONS, 1776-1959 and supplement, 1959-1975.
Greenwood.

GEU (EMORY UNIVERSITY)

BRITISH GOVERNMENT PUBLICATIONS CONTAINING STATISTICS, 1801-1965.
Chadwyck-Healey. Holdings: Non-Parlimentary only.

BRITISH HOUSE OF COMMONS SESSIONAL PAPERS, 18th Century- . Readex.

EUROPEAN STATISTICAL SERIALS ON MICROFICHE. Chadwyck-Healey.

WESTERN EUROPEAN CENSUS REPORTS, 1960 CENSUS PERIOD. Redgrave Information Resources.

UNITED NATIONS PUBLICATIONS. Readex.

LEAGUE OF NATIONS DOCUMENTS, 1919-1946. Research Publications.

GU (UNIVERSITY OF GEORGIA)

BRITISH SESSIONAL PAPERS. Readex.

CURRENT NATIONAL STATISTICAL COMPENDIUMS. CIS.

UNITED NATIONS PUBLICATIONS. Readex.

The locations listed below are in addition to the original survey of holdings compiled by Liz McBride in 1979:

AMERICAN STATISTICS INDEX MICROFICHE COLLECTION (CIS)
Complete collection GAE-P

Non-depository only

CIS MICROFICHE LIBRARY (CIS)
Complete collection GAE-P

Limited edition (Non-depository) GCo (1970 - 72)

Serial Set

Hearings

CONGRESSIONAL BILLS ON MICROFICHE (CIS)

CONGRESSIONAL COMMITTEE HEARINGS (from the first issued through 1969)
(GREENWOOD PRESS)

CONGRESSIONAL COMMITTEE PRINTS (from the first issued through 1969)
(GREENWOOD PRESS)
Part 1 Part 2 Part 3

DECLASSIFIED DOCUMENTS REFERENCE SYSTEM COLLECTION (CARROLLTON PRESS)

Retrospective collection

Annual collection

ERIC MICROFICHE GCo

NTIS MICROFICHE USEPA-EPA rps. only

SEC DISCLOSURE (Disclosure)

8 K
10 K
12 K
OTHER (Please indicate by report number)

UNITED STATES GOVERNMENT PUBLICATIONS (Readex)

Depository
Non-depository

OTHER MAJOR MICROFORM HOLDINGS NOT COVERED ABOVE:
GAE-P - original census records (film); federal register
GSLB - federal population censuses 1790-1900 - GA only
GU-S - U.S. Fish & Wildlife Service data report nos. 25, 33, 34, 36, 37, 40; continued by National Marine Fisheries Service data rpt. nos. 94, 100 (fiche)
USEPA - Environmental impact statements on fiche, 1970-present; APTIC - Air Pollution Abstracts

ERIC MICROFICHE GAmC, GASU, GAU, GAUA, GCarrWG, GDahN, GEU, (1976- ), GMiW (1966- ), GMM (1978- ), GMtbC, GSA, GStG, GVaS, GU

NTIS MICROFICHE GAT 1968- Have AD, ADA, ADB, ADC (few only), ADD, COM, DIB, EIS, HRP, NTISUB (few only), PB, SHR, GU (selected series)

SEC DISCLOSURE (Disclosure)

8 K GU
10 K GA (NYSE, ASE, 35 GA OTC), GASU, GAT (Fortune 500, 1970-78, NYSE 1979- ), GU
12 K GU
OTHER (Please indicate by report number) Annual Reports - GEU, GU

UNITED STATES GOVERNMENT PUBLICATIONS (Readex)

Depository GCarrWG (1958-63), GEU, GMiW (Education Office, 1965-75)

Non-depository GMiW (Education Office, 1965-75), GU

2. UNION LIST OF FEDERAL DOCUMENTS REFERENCE TOOLS IN GEORGIA
(Originally included in Georgia State Plan 1983)

This union list was compiled by the U.S. Regional Depository Service, University of Georgia Libraries, Athens.

The federal document reference tools portion is to be used in conjunction with the Federal Documents on Microform survey compiled by Liz McBride in 1979 and added to in 1980.

The list of participating libraries and their acronyms is attached.

Administration of government documents collections. R. Harelston and C. Stoffle. GAE-P (1974); GASU; GCarrWG; GEU; GmiW; GS; GU; GVaS; GCo; GA; GMtbc; GAT; GStG

American Statistics Index 1974- . (Unless otherwise indicated, libraries own from 1974 to present). Congressional Information Service.
GAE-P; GASU; GAuA; GCarrWG; GEU; GMiW - 1974-79; GMM - 1975-79; GS - 1977- ; GStG; GU; GVaS - 1974-75; GCo; GSM; GA; GMtbc - 1973, 1975- ; GAT - non-dep.

Annotated bibliography of bibliographies on selected government documents. A. Body. 1967. G; GAE-P; GASU; GAuA; GCarrWG; GEU; GS; GStG; GU; GVaS; GA; GBrU; Gu-L; GAT
Supplement, 1968. G; GAE-P; GASU; GCarrWG; GEU; GMM; GS; GStG; GU; GVaS; GBrU
Supplement, 1970. G; GAE-P; GASU; GCarrWG; GEU; GMM; GS; GStG; GU;
Supplement, 1972. GAE-P; GASU; GEU; GMM; GStG; GU;
Supplement, 1974. GAE-P; GASU; GEU; GMM; GStG; GU;
Supplement, 1977. G; GAE-P; GASU; GCarrWG; GEU; GMM; GStG; GU;

Annotated list of selected U.S. government publications available to depository libraries. S. Mechanic.
GAE-P; GASU; GAuA; GCarrWG; GEU (Lib Sch); GEU-L; GMiW; GStG; GVaS; GCo; GSLB; GA; GBrU; GMarK; GMtbc; Gu-L; GAT

Bibliography and reel index: a guide to the U.S. decennial census publications, 1790- . Research Publications Inc. -1970 GASU; GCarrWG - 1900-60; GU; GCo - 1900-40

A biblography of U.S. government bibliographies, 1974-76. Roberta Scull.
GCarrWG; GEU; GU; Gu-L; GAT

Catalog of U.S. census publications. H. Dubester. GAE-P; GASU; GAuA; GCarrWG; GEU; GMiW; GStG; GU; GAT

Checklist and index of Congressional hearings, 1958-60. J. Androit. GASU

Checklist of Senate Executive Documents and Reports listed in the Monthly Catalog, 1947-70. M. Mabry. GASU; GU; GVaS

Checklist of U.S. public documents, 1789-1909. Government Printing Office. G - 1889-1909; GAE-P; GASU; GAuA-v. 1; GCarrWG; GEU; GMiW; GMM: GS-v. 1; GStG; GU; GU-E; GA; GU-L-v. 1 only; GAT; GEU-L

CIS, 1970- (unless otherwise indicated, libraries own from 1970 to present). Congressional Information Service. G - 1979- ; GCarrWG; GEU; GEU-L; GS - 1977- ; GStG; GU; GVaS; GCo; GA; GAE-P; GASU; Gu-L 1979; GAT - limited non-dep. 1970-1977; GSM
CIS serial set index, 1789-1968. Congressional Information Service. GAE-P; GASU; GCarrWG - 1789-1879; GEU; GStG; GU; GCo; GSM; GA; GAT

Citation manual for U.S. government publications. G. Brightbill and W. Maxson. GASU; GEU; GU; GVaS

Comprehensive index to the publications of the United States, 1881-1893. J. Ames. GAE-P; GASU; GAuA; GCarrWG; GEU; GMiW; GU; GVaS; GA; Gu-L; GAT; GStG

Congressional index. Commerce Clearing House. GcarrWG 1967- ; GU 1979-80; GEU

Cumulative index of congressional committee hearings. U.S. Senate Library. GASU; GAuA; GStG - 1935-58, 1963-76; GU; GCo; GAT - 1963- ; GEU; GEU-L; GCo - 1971-

Cumulative index to Hickcox's monthly catalog of U.S. government publications, 1885-1894. E. Kanely. GEU

Cumulative indexes to the public papers of the President of the U.S. KTO Press. GASU - 1945-74; GEU - 1961-63; GCo - 1945-74

Cumulative personal author indexes to the monthly catalog. Pierian Press. GAuA - 1941-60; GEU; GMM - 1941-70; GStG; GU; GCarrWG - 1941-65, 1971-75; GAT

Cumulative subject guide to U.S. government bibliographies, 1924-73. Carrollton Press. GASU; GEU; GU; GAT

Cumulative subject index to monthly catalog of U.S. government publications, 1885-99. Carrollton Press. GEU

Cumulative subject index to the monthly catalog of U.S. government publications, 1900-71. W. Buchanan. GCarrWG; GEU; GS; GStG; GU; GA; GAT

Cumulative title index to U.S. government publications, 1789-1976. D. Lester, S. Faull, and L. Lester. GASU; GEU; GU; GA; GAT

Declassified documents retrospective collection. Carrollton Press and U.S. Historical Documents Institute. GASU; GEU (Index)

Declassified documents annual collections. Carrollton Press and U.S. Historical Documents Institute. GEU (Indexes); GU (Indexes)

A descriptive catalog of the government publications of the U.S., September 5, 1774-March 4, 1881. B. Poore. G; GASU; GAuA; GCarrWG; GEU; GS; GMiW; GStG; GU; GVaS; GA; GMark; Gu-L; GAT

Directory of government documents collections and librarians. American Library Association. Government Documents Round Table.
1st edition 1974. GAE-P; GAuA; GCarrWG; GMiW; GU; GA
2nd eidtion 1978. GASU; GEU; GStG; GU; GA; GAT

Documents catalogue. Government Printing Office. GASU: G: GAuA 1899-1901, 1903-07, 1909-11, 1913-17, 1921-23, 1925-40; GCarrWG - 1895-1940; GEU; GMM; GS - 1917-40; GStG - 1895-1934; GA; GAT; GU

Documents office calssification. M. Poole. GAE-P; GASU; GCarrWG; GEU; GU; GEU-L; GMM; GStG; GU; GCo; GA; GAT

From press to people: collecting and using U.S. government publications. Yuri Nakata. American Library Association. GAE-P; GEU (on order); GMiW; GMM; GS; GStG; GU; GVaS; GA; GMark; GAT

Government publications. Vladimir Palic. G; GASU; GAuA; GCarrWG; GEU; GEU-L; GMiW; GS; GStG; GU; GMark; Gu-L; GVaS

Government publications and their use. Schmeckebier and Eastin. GAE-P; GASU; GAuA; GCarrWG; GEU; GEU-L; GMiW; GMM; GS; GStG; GU; GVaS; GCo; GSLB; GA; GBrU; GMark; GMtbC; GAT; Gu-L

Government publications monthly catalog, decennial cumulative index.
1941-1950. G; GAE-P; GASU; GEU; GEU-L; GMiW; GMM; GS; GStG; GU; GVaS; GA; GAT; GCo; GU-E
1951-1960. G; GAE-P; GASU; GAuA; GCarrWG; GEU; GEU-L; GMiW; GMM; GS; GStG; GU; GVaS; GA; GBrU; Gu-L; GAT; GCo
1961-1965. G; GAE-P; GASU; GAuA; GCarrWG; GEU; GEU-L; GMiW; GMM; GS; GStG; GU; GVaS; GA; GBrU; GAT; GCo
1966-1970. G; GAE-P; GASU; GAuA; GCarrWG; GEU; GEU-L; GMiW; GMM; GS; GStG; GU; GVaS; GA; GBrU; GMtbC; Gu-L; GAT; GSM

Government reference books, 1974-75. A. Schorr. GAE-P; GASU; GEU; GStG; GU

Government reference books, 1975-76. A. Schorr. GASU; GEU

Government reference books, 1976-77. A. Schorr. GAE-P; GASU; GCarrWG; GEU GS; GMiW; GU; GStG

Government documents in the library literature, 1909-1974. A. Schorr. GASU; GEU; GU; GA

Government reference books, 1968-69. S. Wynkoop. GAE-P; GASU; GCarrWG; GEU; GA; GMiW; GStG; GMtbC; GU

Government reference books, 1970-71. S. Wynkoop. GAE-P; GASU; GCarrWG; GEU; GU; GMiW; GMM; GStG; GCo; GMtbC

Government reference books, 1972-73. S. Wynkoop. GAE-P; GASU; GAuA; GEU; GMiW; GStG; GU; GCo; GSM

Guide to popular government publications: for libraries and home reference. *L. Pohle. GASU; GAuA; GCarrWG; GEU (Lib Sch); GMiW; GS; GStG; GU; GSM; GA; GMark; GMtbC; GAT

A guide to publications of the executive branch. Frederic O'Hara. GAE-P; GASU; GEU; GMiW; GMM (Law Lib); GAT

*New guide to popular govt publications for libraries and home reference. W. Newsome. 1978. GVaS

Guide to the U.S. Supreme Court. Congressional Quarterly. GAE-P; GASU; GAuA; GCarrWG; GEU; GEU-L; GMiW; GS; GU; GVaS; GCo; GA; GMarK; GMtbC; Gu-L; GAT

Guide to U.S. government publications. J. Andriot. GASU - 1973- ; GAuA - 1964; GCarrWG - 1973, 1976, 1978; GEU; GEU-L - 1976; GSLB - 1967; GMM - 1962; GS - 1971 and 1978; GStG - 1973, 1976, 1978, 1980; GU - 1977 and 1980; GCo - 1973- ; GA; GBrU - 1969; GMtbC - 1978; GAT - 1976-78, 1978-79; Gu-L - 1973-

Guide to U.S. government statistics. J. Andriot. GAE-P; GASU; GAuA; GCarrWG; GEU; GMM; GS; GStG; GU; GVaS; GA; Gu-L
Hickcox's monthly catalog of U.S. government publications, 1885-1894. SuDocs classes added. M. Poole. GEU; GMM; GA

Index to U.S. government periodicals. Infordata International Inc. GAE-P - 1974-79; GASU - 1970-incomplete; GAuA; GCarrWG; GEU; GS - Jan.-Sept. 1977; GStG; GU; GA; GAT

Introduction to U.S. public documents. J. Morehead.
1st edition 1975. GAE-P; GAuA; GCarrWG; GEU; GS; GStG; GU; GVaS; GCo; GAT; GSM; GASU
2nd edition 1978. GAE-P; GAuA; GCarrWG; GEU; GMiW; GMM; GS; GStG; GU; GVaS; GA; GMtbC; Gu-L; GAT

Microfilm collection to U.S. decennial census, 1790- . Research Publications Inc. GASU; GCarrWG - 1900-60

Monthly Catalog of U.S. government publications, 1895-1924 with SuDocs class number added. M. Poole. GASU - incomplete; GCarrWG; GStG; GA; GAT; GEU

National Union Catalog of U.S. government publications received by depository libraries as of December, 1973. Carrollton Press. GAE-P; GASU; GMiW; GU; GAT

Numerical lists and schedule of volumes. Government Printing Office. G - 1933- ; GASU - 1941- ; GAuA - 1962-78; GCarrWG - 1941-58, 1966-77; GEU; GEU-L - 1968- ; GMM - 1942; GS - 1923-67; GStG; GU; GVaS - 1968- ; Gu-L - 1941- ; GAT - 1941-58, 1964- ; GA

A popular guide to government publications. W. Leidy. GAE-P; GASU; GAuA; GCarrWG; GEU;
GEU-L; GMiW; GMM; GS; GStG; GU; GVaS: GCo; GSHR; GSLB; GSM; GA; GBrU; GMarK; GMtbC; Gu-L; GAT

Popular names of U.S. government reports - a catalog. U.S. Library of Congress. GAE-P; GASU; GAuA; GCarrWG; GEU; GEU-L; GMiW; GMM; GS; GStG; GU; GVaS; GCo; GA; Gu-L; GAT

Public documents in the first fourteen congresses. A. Greely. GASU; GAuA; GEU; GMiW; GStG; GU; GVaS; GA

Reader in government documents. NCR microcard edition. GAE-P; GASU; GCarrWG; GEU (Lib Sch); GMiW; GMM; GStG; GU; GVaS; GCo; GMarK; GMtbC; Gu-L; GAT

Selected U.S. government series. N. Van Zant. GAE-P; GASU; GEU (Lib Sch); GMiW; GStG; GU; GVaS; GCo; GSLB; GAT

Subject guide to government reference books, 1972. S. Wynkoop. GAE-P; GASU; GAuA; GCarrWG; GEU; GStG; GU; GA; GMarK; GAT

Subject guide to major U.S. government documents. E. Jackson. GAE-P; GASU; GAuA; GCarrWG; GEU; GEU-L; GMiW; GS; GStG; GU; GVaS; GCo; GSLB; GA; GAT; GBrU; GMtbC

Tables and annotated index to the congressional series of U.S. public documents. Government Printing Office. GASU; GAuA (LAC microfiche); GEU; GU; GStG

U.S. Code Congressional and Administrative News. West Publishing Co. GS - 1941- ; GU - 1948-

U.S. government as publisher. L. Merritt. GASU; GEU (Lib Sch); GStG; GAT

U.S. government publications. A. Boyd. G; GAE-P; GASU; GAuA; GEU; GEU-L; GMiW; GMM; GS; GStG; GU; GVaS; GCo; GA; GBrU; Gu-L; GAT
U.S. government publications: a partial list of non-GPO imprints. J. Wood. GAE-P; GASU; GAuA; GCarrWG; GStG; GU; GBrU; GMtbC; Gu-L; GAT

U.S. reference publications. Jerome K. Wilcox. GAE-P; GASU; GCarrWG; GEU; GS; GU

U.S. serial set, 1789-1935. Readex Microprint Corp. GCarrWG (1789-1893); GEU (1-468, 1022-1173, 1236-1306, 1465-1578, 7916-9115); GStG - 1789-1913; GU - 1789-1825

Use of government publications by social scientists. Peter Hernon. GASU; GCarrWG; GEU (on order); GU; GAT; GVaS

Washington V: a comprehensive directory of the nation's capitol… its people and institutions. Cary T. Grayson. GEU (on order); GU

CURRENT FEDERAL DOCUMENTS INDEXES PRODUCED BY GOVERNMENT AGENCIES

Monthly catalog of U.S. government publications. Superintendent of Documents. G - 1903- ; GAE-P - 1941- ; GASU - 1931- ; GAuA - 1925-46, 1948- ; GCarrWG - 1895- ; GEU; GEU-L - 1895- ; GMiW - 1936- ; GS - 1905- ; GStG; GU - 1895- ; GVaS - 1937- ; GCo - 1968- ; GSLB - 1972-76; GSM - 1967- ; GU-E - 1952- ; GA; GBrU - 1966- ; GMarK - 1968- ; GMtbC - 1966- ; Gu-L - 1959- ; GAT - 1895-

Publications reference file (PRF). Superintendent of Documents. G - 1980; GASU; GAuA; GCarrWG; GEU; GEU-L; GMiW; GS; GStG; GU; GCo; GA; GMtbC; Gu-L; GAT

Selected list of U.S. government publications. Superintendent of Documents. G - 1977- ; GASU - 1965- ; GAuA; GCarrWG; GEU; GEU-L; GS; GStG; GU; GVaS - 1979- ; GU-E; GA; GMarK - 1969- ; GMarK; GMtbC; Gu-L

Price list 36. Superintendent of Documents. GAE-P; GASU; GAuA; GCarrWG; GEU; GMiW; GS; GStG; GU; GVaS; GCo; GA; GMtbC; Gu-L; GAT

GPO subject bibliographies. Superintendent of Documents. GASU; GAuA; GCarrWG; GEU; GEU-L; GMM; GS; GStG; GU; GA; GMtbC; Gu-L; GAT

Government reports announcements and index. National Technical Information Service (NTIS). GASU - 1971- ; GAuA - 1975- ; GCarrWG - 1971- ; GEU; GU; GCo; GA; GMarK - 1969- ; GMtbC - 1978- ; GAT; GStG

Resources in education (ERIC). Department of Health, Education, and Welfare. GAE-P; GASU - 1975- ; GAuA - 1966- ; GCarrWG - 1966- ; GEU; GMtW - 1966- ; GU - 1966- ; GVaS - 1966; GCo - 1968; GMarK - 1976- ; GMtbC - 1966- ; GAT; GMiW - 1966- ; GStG

Exhasuted publications reference file (EPRF). Superintendent of Documents. GASU; GAuA; GCarrWG; GEU; GS; GU; GA; GMtbC; GU-L; GAT; GMiW; GStG

LIBRARY SYMBOL NAME, ADDRESS

G GEORGIA STATE LIBRARY 301 Judicial Building, Atlanta, Georgia 30334

GA ATLANTA PUBLIC LIBRARY, 10 Pryor Street, SW, Atlanta, Georgia 30309

GAE-P GLIN, Public Library Services, State Department of Education, 156 Trinity Avenue, SW, Atlanta, Georgia 30303

GAmG GEORGIA SOUTHWESTERN COLLEGE, James Earl Carter Library, Americus, Georgia 31709

GASU GEORGIA STATE UNIVERSITY, William Russell Pullen Library, 100 Decatur Street, SE, Atlanta, Georgia 30302

GAT GEORGIA INSTITUTE OF TECHNOLOGY, Price Gilbert Memorial Library, 225 North Avenue, Atlanta, Georgia 30332

GAU ATLANTA UNIVERSITY, Trevor Arnett Library, 273 Chestnut Street, SW, Atlanta, Georgia 30314

GAuA AUGUSTA COLLEGE, Reese Library, 2500 Walton Way, Augusta, Georgia 30904

GBrU BRUNSWICK-GLYNN COUNTY REGIONAL LIBRARY, 208 Gloucester Street, Brunswick, Georgia 31520

GCarrWG WEST GEORGIA COLLEGE LIBRARY, Carrollton, Georgia 30118

GDahN NORTH GEORGIA COLLEGE, Stewart Library, Dahlonega, Georgia 30533

GDJ-S DEKALB COMMUNITY COLLEGE-SOUTH CAMPUS, Learning Resources Center, 3251 Panterville Road, Decatur, Georgia 30034

GEU EMORY UNIVERSITY, Robert W. Woodruff Library, Atlanta, Georgia 30322

GEU-L EMORY UNIVERSITY LAW LIBRARY, Atlanta, Georgia 30322

GMarK KENNESAW COLLEGE LIBRARY, Marietta, Georgia 30061

GMiW GEORGIA COLLEGE LIBRARY, Ina Dillard Russell Library, Milledgeville, Georgia 31601

GMM MERCER UNIVERSITY, Stetson Memorial Library, Macon, Georgia 31207

GMtbC BERRY COLLEGE, Memorial Library, Mt. Berry, Georgia 30149

GS CHATHAM EFFINGHAM LIBERTY REGIONAL LIBRARY, 2002 Bull Street, Savannah, Georgia 31499

GSA ARMSTRONG STATE COLLEGE, Lane Library, 11935 Abercorn, Savannah, Georgia 31499

GStG GEORGIA SOUTHERN COLLEGE LIBRARY, Statesboro, Georgia 30458

GU UNIVERSITY OF GEORGIA LIBRARIES, Government Reference, Athens, Georgia 30602

GVaS VALDOSTA STATE COLLEGE LIBRARY, Valdosta, Georgia 31601

GABAC ABRAHAM BALDWIN AGRICULTURAL COLLEGE, Baldwin Library, Tifton, Georgia 31794

GAD ALBANY-DOUGHERTY PUBLIC LIBRARY, CARNEGIE BRANCH, 2215 Barnsdale Way, Albany, Georgia 31707

GAL ALBANY STATE COLLEGE, Margaret Rood Hazard Library, Albany, Georgia 31705

GC CHEROKEE REGIONAL LIBRARY, P. O. Box 707, LaFayette, Georgia 30728

GCI CLAYTON JUNIOR COLLEGE, Library, Morrow, Georgia 30260

GCo COLUMBUS COLLEGE, Simon Schwab Memorial Library, Columbus, Georgia 31907

GDK DEKALB COMMUNITY COLLEGE, Centeral Campus Library, Clarkston, Georgia 30021

GDOT GEORGIA DEPARTMENT OF TRANSPORTATION, Roy A. Flynt Memorial Library, 2 Capitol Square SW, Atlanta, Georgia 30334

GMAL GEORGIA MUNICIPAL ASSOCIATION LIBRARY, 10 Pryor Street, SW, Atlanta, Georgia 30303

GSDA GEORGIA STATE DEPARTMENT OF ARCHIVES AND HISTORY, Search Room 330 Capitol Avenue, SE, Atlanta, Georgia 30334

GSDE GEORGIA STATE DEPARTMENT OF EDUCATION, Division of Public Library Services Library, 242 Old State Office building, 12 Mitchell Street SW, Atlanta, Georgia 30334

GSHR GEORGIA STATE DEPARTMENT OF HUMAN RESOURCES, Library, Health Building, 47 Trinity Avenue, SW, Atlanta, Georgia 30334

GSH GEORGIA STATE HISTORICAL SOCIETY, 501 Whitaker Street, Savannah, Georgia 31401

GSLB LAKE BLACKSHEAR REGIONAL LIBRARY, 307 E. Lamar Street, Americus, Georgia 31709

GSM MIDDLE GEORGIA REGIONAL LIBRARY, Washington Memorial Library, 911 First Street, Macon, Georgia 31201

GSO OCMULGEE REGIONAL LIBRARY SYSTEM, Headquarters, Eastman, Georgia 31023

GSSG SOUTH GEORGIA REGIONAL LIBRARY, Valdosta-Lowndes County Library, 300 Woodrow Wilson Way, Valdosta, Georgia 31601

GSST SOUTHERN TECHNICAL INSTITUTE LIBRARY, Marietta, Georgia 30060

GSRL STATESBORO REGIONAL LIBRARY, 124 S. Main Street, Statesboro, Georgia 30458

GSTC TRI-COUNTY REGIONAL LIBRARY, Rome, Georgia 30161

GU-E UNIVERSITY OF GEORGIA, Georgia Experiment Station Library, Experiment, Georgia 30212

GU-S UNIVERISTY OF GEORGIA, Skidaway Institute of Oceanography, P.O. Box 13687, Savannah, Georgia 31406

USDA U.S. DEPARTMENT OF THE ARMY, Corps of Engineers, Technical Library, Savannah District, 200 E. St. Julian, Savannah, Georgia, 31401

USEPA U.S. ENVIRONMENTAL PROTECTION AGENCY, Region IV Library, 345 Courtland Street, Atlanta, Georgia 30308

GAW WESLEYAN COLLEGE, Willet Memorial Library, Macon, Georgia 31201

GU-L UNIVERSITY OF GEORGIA LAW LIBRARY, Athens, Georgia 30602

GDAL DALTON JUNIOR COLLEGE, Dalton, Georgia 30720

USCA U.S. COURT OF APPEALS LIBRARY, 56 Forsythe Street, NW, Atlanta, Georgia 30303
3. United States Patent and Trademark Depository Library

The Georgia Institute of Technology is the United States Patent and
Trademark Depository Library in Georgia http://gtel.gatech.edu/patents/. It has in
its collection all available patents issued since 1790.

APPENDIX H

OFFICERS

GOVERNMENT DOCUMENTS INTEREST GROUP

GEORGIA LIBRARY ASSOCIATION

1987/1989

Chair:
Carol Malcolm
North Georgia College
Vice Chair/Chair Elect:
Lynn Walshak
Georgia Southern University
Secretary/Treasurer:
Gayle Christian
Georgia State University
Permanent Executive Secretary:
Susan Field
Regional Librarian
University of Georgia

1989/1991

Chair:
Lynn Walshak
Georgia Southern University
Vice Chair/Chair Elect:
Gayle Christian
Georgia State University
Secretary/Treasurer:
Marcia Hodges
Brunswick-Glynn County Regional Library
Permanent Executive Secretary:
Susan Field
Regional Librarian
University of Georgia

1991/1993

Chair:
Gayle Christian
Georgia State University
Vice Chair/Chair Elect:
Juanita Miller
Albany State College
Secretary/Treasurer:
Joanne Artz
West Georgia College
Permanent Executive Secretary:
Susan Field
Regional Librarian
University of Georgia

1993/1995

Chair:
Juanita Miller
Albany State College
Vice Chair/Chair Elect:
Dan Veach
Atlanta University Center
Secretary/Treasurer:
Barry Stokes
Chatham-Effingham-Liberty Regional Library
Permanent Executive Secretary:
Susan Field
Regional Librarian
University of Georgia

1994/1995

Chair:
Dan Veach
Atlanta University Center
Secretary/Treasurer:
Barry Stokes
Chatham-Effingham-Liberty Regional Library
Permanent Executive Secretary:
Susan Field
Regional Librarian
University of Georgia

1995/1996

Chair:
Dan Veach
Atlanta University Center
Vice Chair/Chair Elect:
Pat Johnston
Georgia Institute of Technology
Secretary/Treasurer:
Erma Banks
Columbus College
Permanent Executive Secretary:
Susan Field
Regional Librarian
University of Georgia

1996/1997

Chair:
Pat Johnston
Georgia Institute of Technology
Vice Chair/Chair Elect:
Barbara Durham
Dalton College
Secretary/Treasurer:
Christine Fischer
Mercer University
Permanent Executive Secretary:
Susan Field
Regional Librarian
University of Georgia

1997/1998

Chair:
Barbara Durham
Dalton College
Vice Chair/Chair Elect:
Gayle Christian
Georgia State University
Secretary/Treasurer:
Christine Fischer
Mercer University
Permanent Executive Secretary:
Susan Field
Regional Librarian
University of Georgia
1998/1999

Chair:
Gayle Christian
Georgia State University
Vice Chair/Chair Elect:
Christine Fischer
Mercer University
Secretary/Treasurer:
Barbara Mann
Emory University
Permanent Executive Secretary:
Susan Field
Regional Librarian
University of Georgia

1999/2000

Chair:
Christine Fischer
Mercer University
Vice Chair/Chair Elect:
Michael Aldrich
State University of West Georgia
Secretary/Treasurer:
Barbara Walker
Georgia Institute of Technology
Permanent Executive Secretary:
Susan Field
Regional Librarian
University of Georgia
2000/2001

Chair:
Michael Aldrich
State University of West Georgia
Vice Chair/Chair Elect:
Guy Frost
Valdosta State University
Secretary/Treasurer:
Susan Tuggle
University of Georgia
Permanent Executive Secretary:
Susan Field
Regional Librarian
University of Georgia
2001/2002

Chair:
Guy Frost
Valdosta State University
Vice Chair/Chair Elect:
Maureen Morgan
Berry College
Secretary/Treasurer:
Stephen L. Sexton
Georgia Southern University
Permanent Executive Secretary:
Susan Field
Regional Librarian
University of Georgia

APPENDIX I

Contact Information for State Representatives in the Georgia General Assembly and the United States Congress

Georgia House of Representatives by District (2001-02)
http://www.legis.state.ga.us/Legis/2001_02/house/indd.htm

Georgia Senate by District (2001-02)
http://www.legis.state.ga.us/Legis/2001_02/senate/indd.htm

U.S. Congressional Directory
http://www.access.gpo.gov/congress/browse-cd-02.html

U.S. Congressional Pictorial Directory
http://www.access.gpo.gov/congress/107_pictorial/index.html

APPENDIX J

GALILEO AND GIL

GALILEO

Georgia Library Learning Online (GALILEO) is an initiative of the Board of Regents of the University System of Georgia. GALILEO was launched in September 1995. It is a World Wide Web-based virtual library that provides access to multiple information resources. Those resources/databases include indexes to thousands of periodicals and scholarly journals as well as full-text journal titles, encyclopedias, business directories, government publications and electronic books. GALILEO also contains an electronic archive of Georgia State Government publications.

The community of more than 2,000 GALILEO institutions includes the University System of Georgia, K-12 schools, public libraries, the adult technical institutes and colleges and a group of private academic colleges and universities. At this time, only educational institutions are eligible to participate in GALILEO.

GIL

GALILEO Interconnected Libraries (GIL) is an extension of GALILEO. GIL provides students, faculty and staff expanded access to information resources of the University System's libraries.

GIL will integrate into one system, a web-based on-line union catalog of all the book collections of the University System's libraries, a circulation system with self-service options, fund accounting, cataloging, and check-in and control functions.

A decision was made by the Regents' Academic Committee on Libraries (RACL) in 1996 that in order to reach a goal of an integrated and interconnected library system, all the libraries in the University System would have to use one vendor and one library system.

On June 26, 1998 the University System signed a contract with Endeavor Information Systems, Inc. for their Voyager library system that would be used by all University System libraries. The project to replace the automated library systems being used by the 34 USG institutions would take three years and be accomplished in three phases. In 2001, 15 of the 25 depository libraries in Georgia were USG institutions.

The University System of Georgia agreed to fund the loading of retrospective GPO bibliographic records for all 15 federal depository libraries. These depositories worked with a commercial vendor (MARCIVE) to plan and implement the loading of their retrospective GPO bibliographic records into GIL. All the USG depositories were encouraged to automate the processing of U.S. Government publications in all formats in order to increase the access to government information in their collections by having these records available in GIL.

The Office of Public Library Services (OPLS) of the Georgia Department of Technical and Adult Education was transfe