Submission Guidelines

Semester: Fall 2017
Deadline for New and Retained Lists: 07/31/2017
Semester Start Date: 08/14/2017

Policies and Processing Information:

  1. Lists and personal materials received by the deadline are guaranteed to be available on the first day of the semester. Requests submitted after this date will be processed in the order they are received. Instructors will be notified when their reserve lists have been processed and items are available for use.

  2. The following may be placed on electronic reserve: ONE article from an issue of a journal, THREE articles from a bound volume of a journal, or ONE chapter from a book, provided that the material does not comprise a significant proportion of the work (issue, volume, or book). To place multiple articles from one issue or more than one book chapter on e-reserve, permission must be obtained from the publisher/copyright holder. Before submitting material for electronic reserves, instructors should review the Board of Regents Policy on the Use of Copyrighted Works in Education and Research, which also includes a Fair Use Checklist to assist instructors in determining whether their intended educational use of copyrighted material is within fair use. The Center for Teaching and Learning also offers information on Fair & Copyright Use. The UGA Libraries are not responsible for obtaining copyright clearances or permissions from copyright holders for materials submitted for use as course reserves.

  3. Please provide all requested bibliographic information on the Reserve List form. The names of titles listed on the class syllabus should be consistent with the way they are noted on the reserve request. Personal copies of books or photocopied material will have in-house call numbers assigned when they are processed for course reserves.

  4. To retain a reserve list from a previous semester, please complete the Submission Form by the deadline. Current course reserves will be removed at the end of the semester unless a retain list request has been received.

  5. In compliance with copyright law, passwords are required for e-reserves and must change each semester.

  6. Submission Form for submitting reserve materials. Please use this form to submit the initial list, any additions to a list, and to reactivate/retain a list.

  7. eLC: Instructors may choose to have reserves imported into the eLC . Please check the eLC option on the Submission Form or contact the Course Reserves staff at 706-542-2081 for more information.